Specialist Accountants for Dentists & Dental Practices
Accountants for Dentists in Caldicot: Specialist Tax and Accounting Support for Dental Professionals
4.9/5.0
Google Reviews
⭐ What Clients Say About Us
See what doctors, dentists, and care providers say about working with us.
Who We Support: Dentists, Associates and Dental Practice Owners in Caldicot
Associate & Private Dentists
Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Dental Practice Owners & Principals
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Orthodontists & Specialists
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Squat Practices & Dental Start-Ups
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
Our Accounting Services for Dentists in Caldicot
Bookkeeping for Dental Practices
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
VAT for Dental Practices
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
Self-Assessment for Associate Dentists
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Dental Payroll, Auto-Enrolment & NHS Pension
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Practice Accounts & Profitability Reporting
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting and Tax Considerations That Can Affect Dentists and Dental Practices
Dental accounting often involves more moving parts than a standard employed or self-employed role, because income can arrive from several sources and the tax treatment can differ between them. The points below are common considerations rather than universal rules, and what applies to you will depend on your contract, your business structure and how your income is arranged.
- Recording NHS contract payments, private treatment fees and associate income separately so that each is reported correctly
- Understanding how associateship arrangements affect tax, including associate pay, materials and laboratory fees, and self-employment status
- Tracking professional costs such as GDC registration, indemnity insurance, CPD and professional subscriptions
- Accounting for dental equipment, surgery fit-outs and other capital expenditure, and how these may be treated over time
- Managing staff payroll, employment costs and workplace pension obligations where the practice employs a team
- Choosing and maintaining an appropriate business structure, whether sole trader, partnership or limited company, and understanding the tax consequences of each
Why Dentists in Caldicot Choose CruseBurke
Genuine Dental Expertise
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Built Around Your Practice
Associates, principals and multi-site groups each get a different service, not a template.
Fixed, Transparent Fees
One agreed monthly fee with no hourly billing and no surprises at year end.
Proactive Dental Tax Planning
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
Named Accountant, Real Answers
You deal with the same qualified person every time, by phone or email, not a call centre.
A Track Record Since Before WWII
Our roots go back further than the Second World War and we act for dental clients across London.
Our Simple 3-Step Process for Working With Dentists in Caldicot
1. Initial Consultation (It’s Free):
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
2. Customised Plan:
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
3. Ongoing Support & Updates:
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
A Professional, Practical Approach Built Around Dental Needs
Technology Driven
Cloud accounting linked to your practice software so your figures are current, not six months old.
Named Dental Accountant
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Ongoing Support
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Experienced Team
Our team has over 100 years of combined accountancy experience.
Free - Email Reminders
Never Miss any deadline with our automated email reminders.
Yes, We Are Chartered!
We’re an ICAEW, ACCA & AAT accredited Firm.
How to Switch to Our Dental Accountants
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Get in touch
Reach out to us and we will discuss your practice, your contract and how we can help.
Letter of Engagement
We’ll send over a simple letter to formalise our partnership and get everything in motion.
Previous Accountants
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
We Do the Rest
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
FAQs
A general accountant may be perfectly competent but unfamiliar with the way dental income is structured. Specialist support takes account of the split between NHS contract payments and private fees, the nature of associate arrangements, the treatment of materials and laboratory costs, and the professional expenses that dentists commonly incur. It also means understanding how practice ownership, partnerships and limited companies affect reporting and tax, so the advice reflects your working arrangement rather than a standard template.
In most cases, associate dentists are treated as self-employed for tax purposes, which means income tax and National Insurance are usually dealt with through Self Assessment rather than PAYE. That said, the position depends on the terms of your engagement, since some arrangements can differ. If you receive income from more than one practice, or have other income alongside your clinical work, a tax return is typically required regardless.
Both are generally treated as trading or professional income for tax purposes, but the way they are received and recorded can differ. NHS contract payments often follow a monthly schedule tied to units of dental activity, while private fees arrive per treatment and can fluctuate. Keeping the two streams clearly separated in your records makes it easier to prepare accurate accounts, monitor practice performance and complete tax returns without unnecessary guesswork.
Yes. Practice bookkeeping typically involves recording treatment income, associate payments, laboratory invoices, materials, equipment and premises costs, and keeping those records in a usable form. Where you employ receptionists, nurses, hygienists or other staff, payroll support can cover payslips, PAYE and workplace pension duties. The exact scope depends on how the practice is run and whether you already have systems in place.
There is no single answer, because the most suitable structure depends on your income level, how many principals or partners are involved, your plans for the practice and your personal circumstances. Sole trader and partnership arrangements are simpler to administer, while a limited company can offer different tax and profit-extraction options but comes with additional filing and compliance obligations. It is worth reviewing the structure periodically as your practice grows or your income mix changes.
Commonly claimed items include GDC registration, professional indemnity insurance, CPD, professional body subscriptions, clinical clothing that meets the relevant rules, laboratory and materials costs, and a proportion of costs such as practice premises or equipment where these are business-related. What is allowable can vary depending on whether you are self-employed, in a partnership or running a company, and on whether the cost is revenue or capital in nature, so it is worth checking your position.
VAT registration depends on taxable turnover and the nature of the services provided, and the position can differ between NHS and private work, and between practices. Some treatments may be exempt while others are standard-rated, which makes accurate classification and record-keeping important. Whether registration is compulsory or voluntary is a matter to review based on your own figures and circumstances rather than a general rule.
To get started, it helps to have details of your income sources, your business structure, recent accounts or tax returns, bank and credit card statements, and records of expenses and equipment purchases. If you are moving from another accountant, professional clearance is usually requested so your records and filing history transfer smoothly. Bringing your paperwork together first makes the process quicker and reduces the risk of gaps in your records.