Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than other small businesses, because income can arrive from several routes and the tax treatment of costs is not always straightforward. How much of the following applies to you depends on whether you are employed, self-employed or a practice owner, and on how your business is structured.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone in an associate role technically has to use an accountant, but many find it helpful. Associate dentists are often treated as self-employed for tax purposes, which usually means registering with HMRC, filing a Self Assessment tax return and keeping records of income and allowable expenses. Where you work across several practices, receive a mix of NHS and private income, or have costs such as indemnity cover and GDC registration, an accountant can help make sure everything is recorded consistently and that the figures reported are supported by your records.
The two income streams are usually recorded separately so that each is tracked clearly and matched to the right source documents. NHS income tends to arrive through scheduled payments and statements, while private income may come through fee-per-item charges, plans or treatment packages, and the two can follow different patterns during the year. Keeping them distinct makes it easier to reconcile what you have received, prepare accurate accounts and tax returns, and identify any queries early rather than at year end.
A range of costs may be allowable, depending on your circumstances and how you work. These can include indemnity cover, GDC registration and professional subscriptions, certain continuing professional development costs, specialist equipment and consumables, and a proportion of costs such as home office use or travel between practices where the rules allow. Some items, particularly larger equipment purchases and mixed personal and professional costs, need more careful treatment. The key is that expenses must be genuine business costs, incurred wholly and exclusively for your work, and properly evidenced.
There is no single answer, because the right structure depends on your profits, how many principals or partners are involved, your plans for the practice and how you want to take money out of the business. A sole trader arrangement is simpler to run, while a partnership can suit two or more principals sharing responsibility, and a limited company may offer different tax and liability considerations. The tax position of each option can change as your circumstances change, so it is worth reviewing periodically rather than setting up once and leaving it indefinitely.
It depends on the services provided and the level of taxable turnover. Many clinical dental services are exempt from VAT, but a practice may also supply items or services that are treated differently, which can affect whether registration is required and how VAT is accounted for. Mixed practices therefore need to look at their income in detail rather than assuming a single rule applies. Because the position varies, it is worth reviewing your income streams and any planned changes with an accountant before making a decision.
Yes, payroll support can cover employed dental nurses, reception and administrative teams, hygienists and other staff, including the calculations, payslips and reporting that go with running a payroll. Associates are usually treated differently from employees, so it is important to establish the correct status for each person working in the practice. Where a practice has a mix of employed staff and self-employed associates, the payroll and contractor arrangements should be reviewed together to keep the position consistent.
Switching is usually more straightforward than people expect. In most cases you let your existing accountant know, and we take over the handover of records, prior accounts and tax return information needed to pick up the work. It helps to have your bookkeeping reasonably up to date and to know which returns have already been filed, but where records are incomplete we can work through what is needed. The aim is to make the transition as smooth as possible without disruption to your filing obligations.
It helps to have details of your income sources, whether that is NHS statements, private fee records, associate pay slips or practice drawings, along with records of your business costs and any receipts for larger purchases. If you have previous accounts or tax returns, those are useful for context, as are details of your business structure, VAT status and any employees. If your records are not fully organised, that is not a barrier — part of the initial conversation is working out what is available and what needs to be pulled together.
