Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting tends to involve a few recurring themes, but which ones apply to you depends on how you work, where your income comes from and the structure you trade through. The points below are common considerations rather than issues every dentist will face.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists are treated as self-employed for tax purposes, which generally means completing a Self Assessment tax return each year and keeping records of income, expenses and any payments on account. If you also receive income from other sources, work across more than one practice, or hold a limited company arrangement alongside your associate role, the position can become more involved. An accountant can help you record income accurately, identify costs you may be able to claim and manage your filing obligations, although the exact treatment depends on the terms of your contract and your individual circumstances.
NHS contract payments and private treatment fees are usually recorded separately in your books, but both typically form part of your taxable income. Practices often need to track contract income, patient charge revenue, private fees and any plan subscriptions individually so figures can be reconciled and reported correctly. How this is presented depends on whether you trade as a sole trader, a partnership or a limited company, and on the arrangements you hold with the NHS or with the practice you work in.
Dentists frequently ask about indemnity insurance, GDC and professional body subscriptions, continuing professional development, specialist equipment, clinical clothing and other practice-related costs. Whether an expense can be claimed depends on whether it is incurred wholly and exclusively for the purposes of your business, and on whether you are taxed as self-employed or as an employee. Some costs that are allowable for a self-employed dentist may be treated differently in an employment situation, so it is worth checking before assuming a claim applies.
Yes. Multiple income streams — for example associate income from one practice, private fees from another, locum work, or rental income from a surgery — are all reported through Self Assessment, but they need to be recorded and categorised correctly. Bringing the figures together, checking that expenses are allocated to the right source and making sure any payments on account are accurate are all part of the work. Where income is received through a limited company instead, the reporting route changes and may involve both company filings and a personal tax return.
A dental practice trading through a limited company generally needs annual accounts, a Corporation Tax return and, where relevant, VAT returns and payroll for the practice team. Directors also usually need to file a personal Self Assessment tax return covering salary, dividends and any other income. Beyond compliance, there are often planning questions around how profits are extracted, how equipment purchases are treated and whether the existing structure still suits the way the practice operates.
VAT registration depends on your taxable turnover and on the nature of the services you provide, and the rules can change over time. Some treatments and supplies are treated differently for VAT purposes, which means a dental practice's position is not always straightforward. It is worth reviewing your turnover and the mix of NHS, private and ancillary income regularly, so you know whether registration is required or whether voluntary registration might be worth considering.
In most cases, yes. Switching usually involves notifying your current accountant, agreeing a handover of records and any outstanding filings, and confirming the position on fees for work already carried out. The timing can matter if a tax return or accounts deadline is approaching, so it often helps to plan the change either well before or shortly after a filing date. Once records are transferred, the new accountant will normally review the position and confirm what still needs to be completed.
It varies depending on your circumstances, but dentists are commonly asked for details of their contracts and income sources, bank and card statements, expense records, payroll information, any existing accounts or tax returns, and login details for relevant HMRC services where appropriate. Practice owners may also need to provide information on practice premises, equipment purchases, staff costs and VAT records. If records are incomplete, that can usually be worked through, but having as much documentation as possible makes the initial review quicker and more accurate.
