Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can involve more moving parts than many other professions, and the mix of issues depends heavily on how you work and how your business is structured. The points below are common considerations rather than universal rules.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists work as self-employed contractors, which usually means registering with HMRC and filing a Self Assessment tax return each year. An accountant can help you work out which expenses are allowable, keep track of income from more than one practice, and make sure payments on account are understood rather than springing a surprise. If your circumstances are simple you may manage alone, but if you have multiple contracts, additional income or a limited company alongside your associate work, professional support often saves time and clarifies your position.
NHS contract income and private treatment fees are usually recorded and reported together for self-employed or practice-level accounts, but it helps to keep them clearly separated in your records so you can see how each element is performing. Depending on the structure, there may also be VAT implications for certain private treatments or product sales. We look at how your income is actually earned and reported, so the bookkeeping and returns reflect your arrangements accurately.
Commonly claimed costs include indemnity or professional indemnity cover, professional body subscriptions, registration fees, clinical equipment, uniforms and certain travel between practice sites. Whether an expense is allowable depends on the circumstances — for example, mixed personal and business use of equipment or a home office needs apportioning. We review your outgoings with you and explain what can be claimed and what cannot, so your tax return stands up to scrutiny.
Yes. Practice payroll often covers a mixture of salaried staff such as nurses, receptionists and practice managers, alongside hygienists, therapists or associates engaged on a self-employed basis. The employment status of each individual affects how they should be paid and reported, and getting that wrong can create problems later. We can handle payroll processing, payslips, HMRC reporting and workplace pension duties where these apply to your practice.
There is no single answer that suits every dentist. A single-handed private practice might work well as a sole trader, two or more principals may prefer a partnership, and practices with higher profits or multiple owners sometimes benefit from operating through a limited company. The right choice depends on profit levels, how you want to take money out of the business, risk considerations and long-term plans. We can talk through the options and the tax consequences of each before you decide.
Switching is usually simpler than people expect. We would take details of your current accountant, confirm your authorisation with HMRC, and request the relevant records and prior year information so the transition is handled properly. It helps to have your most recent accounts, tax returns and bookkeeping records to hand, though we can help identify what is needed. The aim is to keep the changeover smooth so nothing is missed.
As a general guide, practices should retain records of treatment income, NHS contract payments, supplier and equipment invoices, bank statements, payroll information, and details of any professional expenses. Keeping these organised throughout the year makes annual accounts and tax returns far quicker to prepare and reduces the risk of queries. Where a limited company is involved, there are also statutory records and filing obligations to maintain. We can advise on a record-keeping approach that fits how your practice runs.
Fees are generally based on the work involved rather than a flat figure, so the structure of your business, the number of income sources, whether payroll is required and how tidy your records are will all influence the scope. We discuss this openly before any work begins, so you understand what is included and what is not. If your circumstances change during the year, the arrangement can be reviewed rather than left to drift.
