Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is rarely just a matter of adding up takings. How income arrives, how a practice is structured and the costs involved in staying registered, insured and equipped all shape what needs to be recorded, reported and paid. Depending on your circumstances, the following areas often need careful handling.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The main difference tends to be familiarity with how dental income arrives. A general accountant may be perfectly capable, but dental work often involves NHS contract payments alongside private fees, associate arrangements, laboratory costs and a mixture of employed and self-employed income. Understanding how those elements are recorded and reported can reduce the risk of omissions, misclassified expenses or confusion over which structure suits you best. It also means the questions asked at the outset are the right ones for your circumstances.
Many associate dentists are treated as self-employed for tax purposes and are therefore responsible for reporting income and expenses through Self Assessment. Others are engaged as employees, in which case PAYE applies, although a return may still be needed where there is other income or untaxed income to declare. The position depends on the terms of your engagement and how the practice treats your fees, so it is worth checking rather than assuming that one set of rules applies to everyone.
Both types of income are generally taxable, but they behave differently in your records. NHS contract income may arrive as scheduled payments that need to be matched to the correct period, while private fees are usually invoiced individually and can include laboratory charges, payment plan receipts and cosmetic treatments. Keeping these streams separately and consistently recorded makes it easier to prepare accurate accounts and returns, and to see how each part of the practice is performing.
Yes, where those services are needed. Dental practices often run payroll for receptionists, dental nurses, hygienists and associates, which can involve real time reporting, payslips, starters and leavers, and workplace pension duties where they apply. Bookkeeping can be handled on an ongoing basis or tidied up before year end, depending on how the practice already operates. VAT returns and management information can sit alongside this where they are relevant to your turnover and the services you provide.
There is no single answer, because the right structure depends on your income, how many principals are involved, your plans for the practice and your wider personal circumstances. A limited company can suit some principals, while a partnership or sole trader structure may remain appropriate in other situations. It is a decision worth reviewing periodically, as growth, a change in the number of partners or a shift towards private work can alter which option makes sense.
Costs incurred wholly and exclusively for the purposes of your dental work may be allowable, which can include professional registration, indemnity insurance, CPD that maintains existing skills and certain equipment purchases. Other costs, such as ordinary commuting or items with a personal element, are usually treated differently or restricted. Because the treatment depends on the nature of the cost and how it is incurred, it is worth keeping records and reviewing claims carefully rather than estimating.
Usually an overview of how you work and how you are paid, details of any practice you are involved in, and copies of recent accounts or tax returns if you have them. Records such as invoices, bank statements, payroll information and details of significant purchases help build an accurate picture of your position. If anything is missing or incomplete, we can normally work through it methodically rather than waiting for a perfect set of books.
In most cases, yes. Switching usually involves a short handover, including authorisation for us to contact your existing accountant and obtain the records and filings relevant to your affairs. Once that is in place, we can pick up the ongoing work and make sure nothing is left outstanding. It often helps to plan the change at a natural point in the year, such as after a set of accounts or a tax return has been completed.
