Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can raise issues that do not always appear in other professions, and how they apply depends on whether you are employed, self-employed, in a partnership or running a limited company. A few of the areas that may need attention include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
You are not legally required to appoint an accountant, but as a self-employed associate you are responsible for reporting your income and expenses through Self Assessment. That can involve recording percentage-based fees from one or more practices, claiming allowable costs such as indemnity cover, GDC fees and professional subscriptions, and dealing with payments on account. An accountant can help you keep those records tidy and prepare your return accurately, which is often worthwhile where you work across several practices or your income varies from year to year.
Both are generally taxable, but practices often receive NHS contract payments on a different pattern from patient fees, and the two may need to be tracked separately for management and VAT purposes. Where a practice provides exempt healthcare services alongside chargeable items, VAT treatment can vary, and the position depends on the specific supplies being made. We look at how your practice actually operates before advising on how income should be recorded and reported.
Common examples include indemnity insurance, GDC registration and professional body subscriptions, continuing professional development, clinical equipment, laboratory costs and, depending on the arrangement, a proportion of home or practice running costs. Whether a particular cost is allowable depends on the circumstances, including whether it is wholly and exclusively for business purposes and whether you are employed or self-employed. Capital items such as major equipment purchases are treated differently from everyday running costs.
Yes. Practice payroll often covers a mix of salaried staff, such as nurses, receptionists and practice managers, and associates paid under different arrangements. We can run payroll, calculate PAYE and National Insurance, handle pension auto-enrolment obligations where they apply, and produce the payslips and reports your practice needs. Associates are usually treated differently from employees, so it is worth checking how each person on your team should be paid and reported.
There is no single right answer. Partnerships are common among principal dentists who share premises and costs, while a limited company can suit practice owners looking for a particular structure around profit extraction, ownership or future sale. Each option affects how profits are taxed, what accounts must be filed and how much administrative work is involved. We review your circumstances, plans and income levels before setting out the practical implications of each route.
Fees are based on the scope of work rather than a flat figure, because a sole associate dentist submitting a Self Assessment return and a limited company practice with payroll, VAT and multiple staff have very different requirements. We discuss what is involved and agree the basis before any work begins, so there are no surprises. If your circumstances change during the year, we revisit the scope with you.
Switching is usually more straightforward than people expect. We can contact your existing accountant for the information needed to take over, including prior accounts, tax returns and bookkeeping records, and we handle that correspondence on your behalf. The main thing is to make sure your records are up to date and that any outstanding filings are dealt with, so a handover is best planned rather than rushed.
It helps to have your most recent tax return, accounts, bookkeeping records, bank and card statements, details of any NHS contract payments, associate fee statements and information on professional expenses such as indemnity cover. If you operate through a limited company or partnership, we will also need relevant company or partnership information. If your records are incomplete, that is not a barrier, and we can help you work out what needs to be pulled together first.
