Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
The practical accounting issues a dentist faces usually depend on how they work, where their income comes from, and what structure the business uses. The points below cover some of the areas that commonly need attention, although not every dentist or practice will encounter all of them.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The work usually covers the compliance side of running a dental career or practice, such as preparing Self Assessment returns, keeping bookkeeping up to date, producing annual accounts, and dealing with Corporation Tax where a limited company is used. It can also include payroll for practice staff, VAT support where a practice is registered, and tax planning around areas like equipment purchases, profit extraction, or a future practice sale. The exact mix depends on whether you are an associate, a principal, a partner, or a practice owner.
Associate dentists often have relatively straightforward affairs, but there are still details that benefit from being handled properly. Income may be paid on a UDA or fee basis from one or several practices, expenses such as indemnity cover and registration fees need to be treated correctly, and the correct self-employment pages of the tax return need to be completed. Where an associate also has other income, such as locum work or teaching, the return can become more involved.
Both NHS and private income are generally taxable, but they can arrive in different ways and may need to be recorded separately so the figures reconcile properly. For practice owners, this often means keeping distinct records for each income stream and understanding which costs relate to which activity. The correct treatment can vary depending on whether the income is received personally or by a practice entity, so it is worth reviewing the position with an accountant.
There is no single answer, because it depends on profits, how many people are involved, how the practice is owned, and what the longer-term plans are. A limited company can suit some practice owners, while others find a partnership or sole trader structure more straightforward for their circumstances. The right choice can also change over time, so it is usually sensible to review the structure as the practice grows or as ownership changes.
In broad terms, records should show all income received, all business costs, and the paperwork behind them. For a dental practice that often means bank and card statements, NHS payment schedules, private treatment income, supplier invoices, payroll records, indemnity and registration costs, equipment purchases, and details of any finance agreements. Keeping these organised through the year makes the accounts and tax returns faster to prepare and reduces the risk of queries later on.
VAT registration depends on taxable turnover and the specific activities of the practice, so it is not automatic. Some dental services and treatments are treated differently from others, and mixed NHS and private income can complicate the picture. Where a practice is registered, VAT returns need to be filed on the correct schedule and the right records kept, so it is worth checking the position before assuming registration is or is not required.
Yes, switching is usually a straightforward process. Most of the work involves letting the existing accountant know, arranging for records and any outstanding filings to be handed over, and confirming the position with HMRC where needed. Having a clear picture of the current year's income, expenses, and filing status makes the handover smoother, particularly if there is a limited company or a partnership involved.
Generally, a useful starting point includes details of how you work, the practices or NHS bodies you receive income from, your business structure, and any existing accounts or tax returns. Bank statements, invoices, payroll records, and confirmation of any VAT registration all help build the picture. If you are partway through a tax year, information on income and costs already incurred allows the position to be picked up without losing ground.
