Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can be more layered than many people expect, because income often arrives from several directions and the tax treatment follows the structure you work through. The points below are common considerations rather than universal rules, and their relevance will depend on your own arrangements.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
If you are a self-employed dentist, whether as a sole trader, a principal working alone or an associate treated as self-employed, you will usually need to report your income and expenses through Self Assessment. The return should reflect the income you actually receive, which for associates is often a percentage of fees collected, along with allowable practice expenses. Because filing obligations and deadlines depend on your individual circumstances, it is worth confirming your position rather than assuming it.
An associate dentist typically has a simpler picture: self-employment income, a share of laboratory costs, indemnity cover, professional subscriptions and travel between sites. A practice owner usually has additional layers, including staff payroll, premises costs, equipment, NHS contract reporting and possibly VAT. A principal dentist may also receive a mix of practice profits and personal fee income, which needs to be separated correctly in the accounts.
Yes. NHS and private income can arrive in different ways and at different times, so the key is keeping them clearly recorded and reconciled. We can help you maintain bookkeeping that separates the two where that is useful, and prepare the resulting accounts and tax returns. How each income stream is treated can vary depending on whether you are paid personally, through a practice, or via a limited company.
Commonly claimed items include indemnity and professional insurance, GDC and professional body subscriptions, continuing professional development, clinical equipment, and certain travel costs between practices. The test is generally whether the expense is incurred wholly and exclusively for the purposes of the dental business. Some costs, such as those with a personal element or equipment treated as capital, need different treatment, so it is worth reviewing your spending rather than assuming everything is allowable.
It depends on your taxable turnover and the mix of supplies you make. Many healthcare services are exempt, but private dental work, laboratory charges and certain cosmetic treatments can be standard-rated, and a practice may need to register once taxable turnover exceeds the registration threshold. Because the rules apply differently depending on the services involved, VAT should be reviewed on your specific circumstances rather than assumed.
Yes. Practice payroll often includes a mix of nurses, receptionists, hygienists, therapists and sometimes associate dentists engaged as employees, which may mean varied hours, overtime and pension obligations. We can handle payroll processing, payslips and the related reporting so that staff are paid correctly and the associated administration is kept in order.
There is no single answer, because the right structure depends on your profits, how many principals are involved, your attitude to risk and your longer-term plans for the practice. Partners share profits and responsibilities in a way that sole traders do not, while a limited company introduces Corporation Tax, company accounts and director responsibilities. We can talk through how each option may affect your tax position and administration.
Useful starting points include details of your working arrangements, your income sources, whether you are employed or self-employed, your business structure, recent accounts or tax returns, and records of expenses such as indemnity, subscriptions and equipment. If you have previously used another accountant, we can usually work from the records already held. The exact list will depend on how your dental work is organised.
