Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves a few details that do not come up in many other professions. The exact issues you face depend on your contract type, income mix and business structure, but the following are common considerations for dentists and practice owners.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists find that professional support is worthwhile because their tax affairs are rarely simple. You may be paid through a mix of NHS contract allocations and private fees, work across more than one practice, and incur costs such as indemnity cover, registration and travel between sites. An accountant can help you keep the records that support those figures, prepare your Self Assessment tax return and flag expenses you may be able to claim, so the tax you pay reflects your actual position rather than an estimate.
Both NHS and private income are generally taxable, but they can behave differently in your records and in areas such as VAT. NHS contract income, private treatment fees and associate payments may all need to be tracked separately so that your accounts and returns are accurate and any deductions are properly supported. Because the treatment of a particular income stream can depend on your contract, your business structure and the nature of the service, it is worth reviewing your own arrangements rather than assuming a general rule applies.
Yes. Payroll for a dental practice often covers a mixed team, which might include receptionists, dental nurses, hygienists, therapists, practice managers and associate dentists paid through PAYE. We can help with the routine side of running payroll, including payslips, PAYE reporting and the employment costs that follow, as well as the year-end submissions that come with it. Where pension obligations or other employment requirements apply, we can factor those into the support we provide.
Professional expenses may reduce your taxable profit where they are incurred wholly and exclusively for the purposes of your work. Dentists commonly ask about indemnity insurance, professional registration and subscription fees, clinical equipment, continuing professional development and travel between practices. Whether a specific cost is allowable depends on the circumstances and how it is used, and some items such as equipment may be treated differently from day-to-day running costs, so it is worth reviewing your spending with an accountant rather than guessing.
There is no single answer that suits every dentist. A self-employed associate may be perfectly well served as a sole trader, while practice owners with several principals, employees and growth plans sometimes find a limited company or partnership structure fits better. The right choice usually depends on your income levels, how many people are involved, how profits are shared and what you intend to do with the practice in future. We can talk through how each option might affect your tax position and reporting obligations.
Many dental services are exempt from VAT, but not every supply a practice makes falls into that category, and income from other activities, sales of goods or certain treatment types may be treated differently. Whether you need to register, and how VAT applies to what you provide, depends on the nature of your supplies and the value of your taxable turnover. If you are unsure, it is worth reviewing your income streams and asking about it before making a decision.
Switching is usually less disruptive than dentists expect. Once you decide to move, we would ask for your authority to contact your current accountant and request the relevant records, such as prior returns, accounts and bookkeeping files. You would also need to gather details of your income, contracts and expenses so we can pick things up accurately. We will explain what is needed at each stage, so you are not left chasing information you did not know was required.
It helps to have a clear picture of how you are paid and what you spend. That typically means details of NHS contract or associate income, private fee records, practice or self-employment expenses, bank and card statements, invoices, previous tax returns and accounts, and any payroll information if you employ staff. If you are a practice owner, we may also need details of premises costs, equipment purchases and finance agreements. If your records are not yet tidy, we can help you work out what is missing.
