Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can involve a different set of considerations from many other professions, and the detail often depends on how you work and how your income arrives. Some of the areas that commonly need attention include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Many associate dentists find it helpful. As a self-employed associate you will usually need to report your income through Self Assessment, and the figures involved can be more complex than a single payslip. Associate income may arrive from one or more practices, expenses may be paid personally and reimbursed, and there may be professional costs to account for. An accountant can help make sure the income and expenses recorded are complete and consistent, and that the return is prepared on time. If your affairs are straightforward, the value lies mainly in accuracy and reassurance; if you have several income sources or a complicated arrangement, the support tends to be more hands-on.
Both are generally treated as taxable income, but the way they are recorded and reported can differ depending on whether you receive the income personally, through a partnership or through a limited company. NHS income may arrive under a contract with different payment arrangements and timings, while private income may come through patient fees, plans or third-party arrangements. Getting the treatment right matters because it affects your taxable profit and, for incorporated practices, how profits are extracted. The correct approach depends on your structure and contract terms, so it is worth reviewing rather than assuming a single method applies to everyone.
Common costs include indemnity or professional indemnity insurance, registration and professional body subscriptions, continuing professional development, specialist clothing such as tunics and, where the conditions are met, a proportion of costs relating to a home office or travel between practice locations. Whether a particular cost is allowable depends on the rules and on why it was incurred, and some items are treated differently from others. We can review your spending and identify what may be claimable in your circumstances, while being clear about anything that is unlikely to qualify.
There is no single answer that suits every dentist. Sole trader status is straightforward but leaves all profit taxed through Self Assessment, partnerships spread ownership and responsibility between partners, and a limited company can offer a different approach to profit extraction and liability, though it also brings additional filing and administrative obligations. The right structure usually depends on your profits, how many people are involved, your plans for the practice and how you want to take money out. We can talk through the practical implications of each option before you decide or make a change.
Yes. Where a practice employs staff, payroll involves calculating wages, handling tax and National Insurance deductions, dealing with pension contributions and reporting to HMRC through the relevant channels. We can manage that on an ongoing basis, including for practice managers, nurses, reception teams and associates paid through the practice. On VAT, whether registration is required depends on your turnover and on the nature of the services you supply, and some dental services may be exempt while others are not. Where VAT applies, we can assist with registration, returns and record keeping.
It varies with your circumstances, but most dentists begin with details of their income sources, any practice or associate agreements, records of expenses, bank and card statements, previous accounts or tax returns and confirmation of their business structure. If you are moving from another accountant, we can also work with them to obtain the relevant history so that nothing is missed. Once we understand what you have, we will tell you clearly what else is needed and in what format, so the process does not become an exercise in chasing paperwork.
Switching is usually more straightforward than people expect. We ask for authorisation to act on your behalf, contact your existing accountant to request the relevant records and professional clearance, and then review what has been done previously so the handover is properly documented. If your accounts or returns are up to date, the transition can often be completed without interrupting your filing schedule; if there are outstanding matters, we will identify them and agree a plan to bring everything up to date. You do not need to manage the correspondence yourself.
Fees are based on the work involved rather than a flat figure applied to everyone, because a single associate with one income source has quite different requirements from a practice with employees, VAT and multiple directors. Before any work begins, we set out what is included and what it is likely to cost, so there are no surprises later. If your circumstances change during the year, for example if you take on another practice or incorporate, we will discuss any effect on the scope and fee at that point.
