Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can involve considerations that do not arise in many other professions, and the right approach depends on how you work, where your income comes from and how your business is structured. Areas that may need attention include:
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not every self-employed associate necessarily needs an accountant, but the position can become complicated quickly. Many associates receive income from more than one practice, pay their own indemnity cover, fund CPD and claim a range of professional expenses, all of which need to be captured correctly on a Self Assessment tax return. An accountant can help make sure income and allowable expenses are recorded accurately, explain how payments on account may affect you, and keep the paperwork organised so the return process is less disruptive.
Both NHS and private dental income can be taxable, but how it is reported depends on whether you receive it as an employee or as someone who is self-employed. A principal dentist running a practice is usually in a different position from an associate engaged on a self-employed basis, and a practice may receive income through several channels at once. Because the tax treatment can vary with your contract, your structure and the nature of the payments, it is worth reviewing your specific arrangements rather than assuming one approach applies.
Commonly considered costs include GDC registration, professional body subscriptions, indemnity or professional indemnity insurance, CPD and training, specialist equipment, laboratory fees and mileage for practice-related travel. Whether a particular cost can be claimed depends on the circumstances, and expenses generally need to be incurred wholly and exclusively for the purposes of the business. Where a cost has both business and private elements, only the business proportion is usually relevant.
Yes. Bookkeeping and payroll are often among the areas where dental practices need the most regular support, particularly once a team includes nurses, receptionists, hygienists, therapists and associates. This can involve processing payroll, dealing with PAYE and pension responsibilities where they apply, and keeping records that feed into annual accounts and any VAT returns. Keeping these tasks running consistently makes the year-end process far smoother.
Many dental and medical services fall outside the scope of VAT or are exempt, but not everything a practice does is treated the same way. Sales of products, certain cosmetic or non-medical treatments and mixed supplies can raise questions about how VAT should be applied. Because the rules are detailed and depend on exactly what is being provided, it is sensible to have your particular services reviewed rather than assuming they all fall into the same category.
There is no single answer that suits every dentist. Sole trader status is common for associates and can be straightforward, while practice owners may consider a partnership or limited company for reasons connected to profit sharing, tax planning and how profits are drawn. The right structure depends on your income levels, how many people are involved and your longer-term plans, so it is worth looking at the options in the context of your own situation.
Usually we would look for details of your income sources, such as NHS contract payments or private fee income, along with records of practice or self-employment expenses. It also helps to have your previous tax returns or accounts, your Unique Taxpayer Reference, payroll information if you employ staff, and any VAT records if you are registered. If you are moving from another accountant, we can discuss the handover process and what information needs to be requested.
Fees generally reflect the scope and complexity of the work rather than a fixed figure applied to everyone. A self-employed associate with straightforward income may need less support than a practice owner with employees, VAT considerations and multiple income streams. Before any work begins, the likely fees are explained clearly so you understand what is included and can decide how much support you would like.
