Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Accounting for dental work is not quite the same as accounting for a standard service business. Income can arrive from more than one source, costs often include items specific to clinical practice, and the tax treatment of a dentist's earnings can differ depending on whether they are employed, self-employed or trading through a company.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone does, but self-employed dentists and associates often benefit from support because their income can come from several practices and their expenses include items that are easy to miss or record inconsistently. An accountant can help with bookkeeping, Self Assessment tax returns, allowable expenses and payments on account, so reporting is accurate and there are fewer surprises when a tax bill arrives. Associates who also hold employed positions may need help keeping the two types of income separate.
NHS contract income and private treatment fees are generally treated as business income where a dentist or practice is trading, but how each stream is recorded and reported can vary. Practice owners holding an NHS contract may need to account for payments, contract variations and adjustments in a particular way, while private income may follow a different pattern. The correct treatment depends on your structure and contract terms, so it is worth reviewing rather than assuming.
Common claims include indemnity cover, professional subscriptions, registration fees, clinical equipment, business travel between practice locations and a proportion of home or practice running costs where they are genuinely used for the business. Whether a particular cost is allowable depends on the circumstances, and some items, such as mixed-purpose costs or equipment, need to be treated differently from everyday expenses. Keeping receipts and records organised through the year makes the process considerably easier.
There is no single structure that suits every dentist. Sole trader status is common among associates, partnerships work well for some groups of principals, and a limited company may be worth considering for practice owners depending on profit levels, how drawings are taken and longer-term plans. Each structure brings different tax, filing and administrative obligations, so it is worth comparing the options properly before making a change.
VAT registration depends on your turnover and the mix of treatments and products your practice provides, because the VAT treatment of dental services is not identical for every type of supply. Where registration does apply, invoicing, VAT returns and record keeping all need to be handled correctly and consistently. The position should be reviewed against your own figures rather than assumed, as it can change as a practice grows.
Payroll for a dental practice often covers a mixed team, including nurses, receptionists, hygienists, practice managers and associate dentists where they are paid through the practice. That can mean PAYE, National Insurance, pension contributions, statutory payments and payslips, each with its own deadlines. Running payroll accurately also keeps the practice's employment costs visible, which helps with budgeting and cash flow.
Switching is usually a matter of giving your current accountant notice and arranging for records to be passed across, with most of the work happening behind the scenes. Filing obligations can normally be kept on track provided the timing is planned sensibly. It helps to gather recent accounts, tax returns, bookkeeping records and details of any VAT or payroll arrangements before the handover begins.
It depends on how you work, but a useful starting point includes income records, details of expenses, bank statements, previous accounts or tax returns, and information about any practice, partnership or company structure. If you employ staff, payroll details are needed as well. Once the initial picture is clear, we can agree what is required and when.
