Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is not automatically more complicated than any other trade, but the way income, expenses and structures combine can create issues that a generalist accountant may not spot straight away. The points below are common considerations rather than universal rules — what applies to you depends on your contract, your business structure and the way your practice is set up.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone does, but a self-employed dentist usually has more moving parts than a straightforward sole trader. If you receive income from more than one practice, pay your own lab bills or materials, claim indemnity and professional subscriptions, or have equipment costs to account for, keeping the records right and reporting them correctly takes time. An accountant can take that work off your hands, help you understand which costs may be allowable, and make sure your Self Assessment reflects your actual circumstances rather than a rough estimate.
Associate dentists are commonly treated as self-employed, which means you are responsible for reporting your income and paying your own tax and National Insurance through Self Assessment rather than through PAYE. In practice, though, arrangements vary, and some associate roles are structured differently. How your fee split is calculated, whether materials or lab work are deducted before payment, and whether you work at more than one practice can all affect what you need to record and report. It is worth checking your contract against how your income is actually paid before assuming a particular treatment applies.
Yes. Practices and individual dentists often receive a combination of NHS contract payments and private treatment fees, and the two need to be tracked separately in your records. Reconciliation of NHS income, understanding any clawback or contract adjustments, and keeping private fee income clearly identified all make the year-end process smoother and reduce the risk of queries. Where a practice has both streams, we look at how they interact for accounts, VAT and tax purposes.
Many do. A practice team often includes dental nurses, receptionists, hygienists, therapists and sometimes salaried or associate dentists, each of whom may have different pay arrangements. Payroll involves calculating deductions, handling starters and leavers, dealing with statutory payments and reporting to HMRC correctly. We can run payroll for your practice or review what you already have in place, and where you also employ family members or take a director's salary, we can help make sure the overall picture is consistent.
There is no single answer that suits every practice. A partnership is relatively straightforward to set up and offers flexibility between partners, while a limited company can create a different tax and National Insurance position and may suit certain growth or profit-retention plans. The right structure depends on how many principals are involved, how profits are shared, what you plan to do with surplus income and your longer-term intentions for the practice. We can talk through the practical implications of each before you decide.
Dentists can often claim for costs that are wholly and exclusively incurred for the purposes of their work — indemnity insurance, GDC and professional body subscriptions, continuing professional development, specialist equipment, uniform and certain travel between practices are among the usual candidates. Treatment is not automatic, however, and some costs must be spread over several years rather than claimed in one go. Mixed personal and professional use also needs to be dealt with carefully, so it is worth checking before you assume a cost is allowable.
As a starting point, it helps to see your income records from each practice or contract, details of any practice you own or hold an interest in, bank and card statements for the relevant period, evidence of professional expenses such as indemnity and subscriptions, and any previous accounts or tax returns. If you use accounting software, we can usually work from that directly. If your records are incomplete or spread across spreadsheets and envelopes, that is not a problem — it simply becomes part of the initial tidying-up stage.
Switching is usually more administrative than complicated. We would normally ask for your consent to contact your existing accountant, request professional clearance on your behalf and obtain the records and information needed to pick up where they left off. Most of the work happens in the background, and the aim is a clean handover so nothing is missed. If your year end is approaching, it is worth starting the conversation early so the transition does not clash with filing obligations.
