Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is seldom a case of simply adding up the fees that come in. The balance of NHS and private income, the way associates are engaged, the equipment a practice depends on and the structure the business operates through can all affect how figures are recorded and what tax is ultimately due. The areas below are the ones that most often need careful handling, although not every dentist or practice will face each of them, and how they apply depends on individual circumstances.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not everyone does, but many associate dentists find it helpful because the tax position is less simple than it first appears. You may receive fees from more than one practice, pay your own indemnity cover and professional subscriptions, and need to keep records that support every expense claimed on your Self Assessment tax return. An accountant can prepare the return, check that income from each source is reported correctly and help you understand how payments on account may affect your cash flow. Individual circumstances vary, so it is worth discussing your position before deciding.
Both are generally taxable, but they often need to be tracked separately in your records because they can arrive on different schedules and may carry different VAT implications. Keeping NHS contract income, private fees and any other streams distinct makes it easier to prepare accounts, answer queries and spot where profit is actually coming from. How each element is treated can depend on your contract, your business structure and whether you are an associate or a principal, so the detail is best reviewed against your own arrangements.
Common claims include indemnity or professional indemnity cover, GDC registration, professional body subscriptions, continuing professional development, clinical equipment, materials and laboratory fees, plus a proportion of costs such as practice administration, insurance and travel between sites. The key test is that an expense is incurred wholly and exclusively for the business, and items with mixed personal and professional use may need apportioning. Because no two dentists work in exactly the same way, the right approach depends on your circumstances.
Yes. Limited company dental practices typically need annual accounts, a Corporation Tax return, payroll for staff and directors, and often VAT returns as well. Alongside the compliance work, questions often arise about salary and dividend planning, director's Self Assessment, pension contributions and whether the existing structure still suits the practice as it grows. These are matters where the tax position can shift depending on profits and personal circumstances, so planning is usually more useful than reacting after the year end.
It depends. Many dental treatment services are exempt from VAT, but practices also supply standard-rated items and services, which can affect both registration and how much input VAT can be recovered. Registration is generally driven by turnover against the relevant threshold, although voluntary registration can sometimes be worth considering. Because exempt and taxable supplies interact in a way that is specific to each practice, it is worth reviewing your income mix before deciding either way.
Switching is usually more straightforward than dentists expect. Once you confirm the change, we ask for authorisation to act on your behalf, request the handover information from your current accountant and review your existing records for anything incomplete. The main thing that helps is having your bookkeeping, bank statements and previous returns reasonably accessible. If records are behind, that can be sorted as part of the onboarding rather than as a barrier to moving.
Look for an accountant who asks about your contract type, your income streams and your business structure before quoting, because those details change the work involved. It also helps if they can explain things in plain language, are clear about what is included in the service and can support the areas you actually need, whether that is Self Assessment, practice accounts, payroll or VAT. A useful first conversation should leave you understanding your position better, not simply with a fee figure.
