Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental income is not always straightforward to record, and the way it arrives can depend heavily on your contract, your working arrangement and the structure you trade through. The points below are common considerations rather than a checklist that applies to every dentist.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Dentistry tends to involve income arriving from more than one source, such as NHS contract payments, private fees, and associate sessions invoiced to a practice. Costs such as indemnity cover, GDC registration, CPD, equipment, laboratory bills and practice premises also need to be recorded correctly. An accountant who deals with dental clients regularly is more likely to recognise these patterns and ask the right questions, which can reduce the chance of something being missed or misreported. That said, the right level of support depends on your circumstances — a locum working occasional sessions may need something very different from a practice owner with staff.
Most associate dentists work as self-employed sole traders, invoicing the practice for the sessions or UDAs they complete. That usually means registering with HMRC, keeping a record of invoices raised and payments received, tracking allowable expenses, and filing a Self Assessment tax return each year. Where an associate also has other income, such as locum work or a share of private treatment, that needs to be included too. Some associates work under arrangements that are closer to employment, and the tax treatment can differ, so it is worth reviewing your contract and how you are paid.
Yes. Where a practice or individual dentist receives both NHS contract income and private fees, the bookkeeping needs to distinguish between them clearly enough to support accurate accounts and tax returns. The reporting requirements can differ between the two, and the VAT position may also depend on the mix of services provided. We can help you set up recording systems that keep these streams separate, so the figures in your accounts and returns are reliable.
If your dental practice trades through a limited company, the company will normally need to prepare annual accounts and file a Company Tax Return, alongside other obligations such as confirmation statements and payroll where staff are employed. Directors also usually need to file a personal Self Assessment tax return if they receive salary, dividends or other income from the company. The precise requirements depend on the company's activities and whether it is trading, dormant or has other circumstances, so it is worth confirming your position rather than assuming.
Dentists commonly claim costs that are incurred wholly and exclusively for the purposes of their work. That can include GDC registration and indemnity insurance, professional body subscriptions, CPD that maintains existing skills, clinical clothing, laboratory fees and certain equipment costs. Some items are treated as capital rather than revenue, and the relief available can depend on the type of item and how it is used. Claims should always be supported by records, and personal or dual-purpose costs are generally not allowable.
VAT treatment for dental services is not uniform. Some treatments may be exempt, while others — certain cosmetic procedures, for example — can be standard-rated, and the position can depend on who provides the treatment and how it is described. Whether a practice needs to register depends on its taxable turnover and the nature of what it supplies. Because the rules are detailed and can change, it is worth reviewing your activities properly rather than relying on general assumptions.
Yes. Practice payroll can include receptionists, dental nurses, hygienists, therapists, practice managers and associate dentists paid through the practice. Payroll work typically covers calculating pay, operating PAYE, issuing payslips, reporting to HMRC in real time, handling starters and leavers, and managing pension auto-enrolment duties where they apply. Keeping payroll records accurate also supports the figures that feed into your annual accounts.
It helps to have a picture of how you work and how you are paid, along with your recent tax returns, accounts, bookkeeping records, bank statements, invoices and details of any practice arrangement you are part of. If you are switching accountants, we can typically take over from your current adviser, and it is useful to have their details and any outstanding correspondence from HMRC. If your records are incomplete, that is not a barrier — part of the work often involves getting things organised from where they currently stand.
