Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting can involve a wider range of moving parts than many people expect, and the right treatment often depends on how you work, what you earn and the structure you trade through. The points below highlight areas that commonly need careful attention.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
If you receive self-employed income as a dentist, for example as an associate working under a contract for services, you will usually need to report that income through Self Assessment, even where tax has already been deducted at source on part of your earnings. The same generally applies if you have untaxed income from other sources, such as rental income or dividends. Employment income alone may be handled through PAYE, but mixed arrangements are common in dentistry and can create filing obligations. We can review your position, prepare the return and explain what has been included and why.
Associate dentists are often responsible for their own Self Assessment, records and allowable expenses, and typically receive income without the overheads of running a practice. Principal dentists and practice owners usually have a much broader set of responsibilities, including practice income and expenditure, staff costs, equipment, premises-related costs and, where relevant, VAT and company or partnership reporting. Some dentists hold both roles at once, which means both sets of considerations can apply. We work through your specific arrangements rather than applying a standard template.
Both NHS and private income are generally taxable, but the way each is recorded, paid and reported can differ, and the position is not identical for every dentist or practice. For associates, income may arrive through a variety of payment routes and contracts, while practice owners may receive income at practice level before it is distributed. Getting the record-keeping right is important so that income is accurately reported and any allowable costs are matched against it. We can help you set up a system that keeps both streams clear and correctly recorded.
Dentists may be able to claim for expenses that are incurred wholly and exclusively for the purposes of their dental work. Items such as professional indemnity cover, registration and professional body subscriptions, continuing professional development, and certain equipment or uniform costs are commonly considered, but whether a specific cost is allowable depends on the facts and on your employment or self-employment status. Some costs may instead qualify for relief in a different way, or be treated as capital rather than revenue expenditure. We review your expenses and explain what can and cannot be included.
Whether a dental practice needs to be VAT registered depends on its taxable turnover and on the nature of the services provided. Some dental services are exempt from VAT, while others, such as certain cosmetic or laboratory-related supplies, may be treated differently. Registration is also sometimes voluntary, and whether that makes commercial sense depends on your circumstances. There is no single answer that applies to every practice, so the position should be reviewed against your own income and activities before any decision is made.
There is no structure that suits every dental practice. Sole trader and partnership arrangements are common, while some practice owners operate through a limited company for commercial or tax reasons. Each option affects how accounts are prepared, how tax is paid, how profits are extracted and what reporting obligations apply. The right choice can also change as a practice grows or as working arrangements shift. We can talk through the practical differences and help you review whether your current structure still fits.
Yes. Practice payroll, including payslips, PAYE reporting and pension contributions for employed team members, can be handled as part of the ongoing support we provide. We can also maintain bookkeeping for practice income and expenditure, keep records organised for VAT and accounts purposes, and prepare year-end information. Having bookkeeping and payroll dealt with consistently helps reduce the scramble that often happens as filing deadlines approach.
To get started, we usually need details of your income sources, your business structure, any existing accounts or tax returns, and access to your bookkeeping or banking records where relevant. If you are moving from another accountant, we can liaise with them to obtain the information needed and handle the handover so the process is as smooth as possible. Once we understand your circumstances, we will explain what work is required and how ongoing support will be arranged.
