Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting tends to involve a mix of employment, self-employment and business reporting considerations that do not always sit neatly together. The points below highlight areas that often need attention, although their relevance will depend on how you work, where your income comes from and how your business is structured.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
You are not legally required to appoint an accountant, but self-employment brings a number of administrative responsibilities that many dentists prefer to have handled professionally. As an associate, you may receive income from more than one practice, have lab fees and materials deducted at source, and pay your own indemnity insurance and professional subscriptions. An accountant can help you record that income correctly, identify which costs may be allowable, prepare and file your Self Assessment tax return, and keep track of payments on account so there are fewer surprises during the year.
The main difference is usually the structure rather than the profession. An associate dentist is typically self-employed and reports income and expenses through Self Assessment, while a practice owner may operate through a partnership or limited company, which brings additional obligations such as annual accounts, Corporation Tax or partnership returns, payroll for staff, and potentially VAT registration. Practice owners also tend to have larger capital costs, including equipment and premises expenditure, that need to be accounted for correctly.
Both should be recorded as income in your books, but the way they arrive can differ considerably. NHS income may come through scheduled payments or contract arrangements, while private income may be collected directly or through a practice on your behalf. Keeping these streams identifiable in your bookkeeping makes it easier to reconcile payments received, monitor cash flow, and complete tax returns and VAT returns accurately. Where VAT applies, the treatment of different income types can vary, so it is worth reviewing your specific position.
Yes. Practice payroll can include salaried staff, reception and nursing teams, hygienists and, depending on the arrangement, associate dentists. We can help set up and run payroll, calculate deductions, manage pension contributions where applicable, and produce the reporting that payroll requires. Associate payment arrangements can work in different ways, so we look at how your practice actually operates before advising on how payments and deductions should be reflected.
Commonly claimed costs include professional indemnity cover, GDC and professional body subscriptions, continuing professional development, and equipment or materials used in your work. Whether a specific cost is allowable depends on the circumstances, including whether you are employed, self-employed or operating through a company, and whether the expense is wholly and exclusively for business purposes. We review your expenditure as part of preparing your accounts or tax return rather than applying assumptions.
VAT registration depends on your taxable turnover and the nature of the services you provide, and some dental services may be exempt. That means the position is not the same for every practice, and where a practice has a mixture of exempt and standard-rated income, partial exemption rules can apply. If registration is required, or you want to understand whether voluntary registration makes sense, we can review your circumstances and explain how VAT would affect your practice.
For most dentists, we would ask for details of your income sources, bank and credit card statements, details of professional expenses, and any existing accounts or tax returns. Practice owners would also typically provide payroll information, invoices, supplier records and details of equipment or premises costs. If you already have an accountant, we can contact them to obtain the relevant records and help make the transfer as smooth as possible.
Yes. Dentists change accountants for a variety of reasons, including practice purchases, a move from self-employment into a limited company, or simply wanting more direct communication. We can request your records from your existing accountant, review the position, confirm what has been filed and what remains outstanding, and take over the ongoing work. Timing matters if you are close to a filing deadline, so it is worth raising this early in the conversation.
