Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental work brings together a range of income streams and costs that can make the financial picture more complicated than it first appears. The exact considerations depend on whether you are an associate, a principal, a partner or a company director, but the following issues come up regularly.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It usually begins with a conversation about how you work and how you are paid. From there, we look at the accounting and tax tasks that apply to you, which may include bookkeeping, Self Assessment, annual accounts, payroll, VAT or Corporation Tax depending on your structure. Associates, principals and practice owners often need different combinations of support, so the arrangement is tailored rather than fixed. The aim is a clear picture of your income, expenses and liabilities, with returns prepared on time and explained in plain English.
In most cases, an associate dentist who is genuinely self-employed is responsible for reporting their profits through Self Assessment and paying the associated tax and National Insurance. That normally means keeping records of fees received, along with allowable expenses such as indemnity cover, professional registration and travel between practices. Where an associate works at several practices, or has other income such as rental or investment income, the return can become more involved. We can prepare the return, review what may be claimable, and help you understand any payments on account that follow.
Yes. Many dentists receive a mixture of NHS contract income and private fees, and the two can behave quite differently for accounting purposes. Keeping them clearly recorded makes it easier to understand profitability, to complete returns accurately and to see how VAT may apply. Treatment can also vary depending on whether you are contracting personally, through a practice, or through a limited company, so we look at your specific arrangements before advising on how income should be recorded and reported.
Dentists commonly claim costs that are incurred wholly and exclusively for their work, which may include indemnity insurance, GDC registration, professional body subscriptions, clinical clothing, CPD and travel between practice locations. Practice owners may also have premises costs, equipment, materials and staff wages to account for. Not every cost is allowable, and the treatment of items such as equipment or mixed personal and professional use can depend on the circumstances, so it is worth reviewing your spending with an accountant before assuming how it will be treated.
There is no single answer, because the right structure depends on your profits, how many people are involved, how you want to take money out of the business, and your longer-term plans for the practice. A partnership can suit dentists working together in a relatively straightforward way, while a limited company may offer different tax and administrative treatment. Each option brings its own compliance requirements and costs, so it is usually worth reviewing the numbers in your own situation before making a change.
As a minimum, you should keep records of all income received, whether from NHS contracts, private treatment or associate sessions, along with receipts and invoices for expenses. Practice owners will also need records of staff wages, supplier payments, equipment purchases and any VAT charged or paid. Digital bookkeeping makes this far easier to maintain, and keeping records current throughout the year means annual accounts and tax returns can be prepared without last-minute scrambling. We can help you set up a system that fits around clinical hours.
Switching is usually more straightforward than dentists expect. Once you decide to move, we can contact your existing accountant to request the information needed and confirm the position on your file, then take over the ongoing work. If you are partway through a tax year or have outstanding returns, we will look at what still needs to be completed and explain the steps. You do not need to wait until the end of an accounting period to make the change.
