Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is not quite the same as accounting for a straightforward trading business. Income can arrive from several directions at once, expenses are often profession-specific, and the way you trade affects which returns and payments fall due each year. Some of the areas we help dentists work through include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It is not a legal requirement for a self-employed dentist to appoint an accountant, but many choose to because of the number of moving parts involved. Associate dentists often hold contracts with more than one practice, receive a combination of NHS and private income, and claim a mix of professional expenses, all of which need to be recorded and reported correctly on a Self Assessment tax return. An accountant can help you keep those records in order, work out what is and is not allowable depending on your circumstances, and make sure your return is prepared accurately. If your affairs are relatively simple the support may be lighter, while several income streams or practice ownership usually mean more involved work.
NHS and private income are generally recorded separately so that you can see where your earnings come from and report each element correctly. Depending on how you are engaged, NHS income may arrive through a contract or via a practice, while private fees may be collected directly or through the practice you work in. How each element is treated for tax and, where relevant, for VAT can differ, and the treatment can also depend on whether you trade as a sole trader, a partner or a company. We look at your specific arrangements and set up your bookkeeping so both income types are tracked clearly from the outset.
There is no universal list, because what is allowable depends on your employment or self-employment status and the reason behind each cost. Costs dentists commonly ask about include indemnity and professional insurance, GDC and professional body subscriptions, continuing professional development, clinical clothing, and specialist equipment or instruments. Where you work as an employee or under an associate contract, some costs may be treated differently, or may not be claimable at all, compared with a self-employed dentist or practice owner. We review your outgoings, explain which are likely to be allowable on your facts and set out what evidence you should keep.
Yes. Practice payroll can involve a mix of people and pay arrangements, from reception and administrative staff to hygienists, therapists and clinical team members, which brings real-time reporting, payslips and pension duties with it. On the bookkeeping side, we can maintain your records, reconcile bank and card transactions, and prepare management information so you have a current view of how the practice is performing. Where associates are engaged, we can also help you understand how their arrangements should be reflected in your records and reporting.
There is no single answer, because the right structure depends on your income, how many dentists are involved, how profits are shared, your plans for the practice and your personal circumstances. Sole trader and partnership structures are common among associate and principal dentists working alongside others, while a limited company may suit some practice owners. Each comes with different reporting, tax and administrative implications, including accounts, returns and how profits are extracted. We can talk through the practical differences so you can decide with a clear picture rather than guesswork.
VAT treatment in dentistry can be complex, because some services may be exempt while others, such as certain cosmetic treatments or the sale of goods, may be treated differently. Whether you need to register, and how you account for VAT if you do, depends on your turnover, the services you provide and how your practice is structured. We can review what you do, help you monitor your position against the registration threshold and handle returns where registration applies.
It helps to have your recent tax returns, accounts, bookkeeping records, bank statements and details of any contracts or income sources, including NHS and private work. If you own or run a practice, we would also look at payroll records, VAT returns where applicable and information on equipment or premises costs. If your records are incomplete or behind, that is not a barrier, because part of the initial work is often pulling everything together so there is a reliable starting point.
Yes, changing accountants can usually be done at any point rather than only at the end of a tax year or accounting period. We would typically ask for your authorisation to contact your current accountant and obtain the records needed to take over, then review what has been done so far before picking up the remaining work. Timing can matter if a filing deadline is approaching, so it is worth raising that early so the handover can be planned around it.
