Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting seldom follows one set pattern. The balance between NHS and private income, the number of practices you work across, and the business structure you have chosen all shape what needs recording, reporting and planning for. Areas that commonly deserve careful attention include:
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The most useful starting point is whether the accountant genuinely understands dental income rather than general business accounting alone. Worth asking is how they handle the split between NHS and private work, whether they are used to associate dentist arrangements and practice payroll, and how they approach Self Assessment where someone has more than one income source. It also helps to understand how the relationship works day to day — who you deal with, how queries are answered, and what support looks like across the year rather than only at filing time.
Not necessarily. Whether you need to file depends on your circumstances. A dentist taxed entirely through PAYE, for example, may not need a return at all, whereas self-employed associate dentists, partners in a practice, practice owners receiving untaxed profits, and anyone with income from property, savings or dividends above the reporting thresholds will usually need to file. If you are unsure of your position, it is worth checking rather than assuming, because penalties can apply to returns that are late or missing.
They are normally recorded as separate income streams so each can be reported correctly and so you can see how your own list or the practice is performing. The tax treatment can vary depending on whether you are self-employed, in partnership or operating through a limited company, and on how and when the income is received. Keeping clear records of each stream throughout the year makes the reporting process more straightforward and reduces the likelihood of queries arising later.
Costs commonly considered include professional body and GDC subscriptions, indemnity insurance, CPD and training, specialist instruments and equipment, and a proportionate share of costs associated with running a practice or working from home. Whether a particular cost is allowable depends on the circumstances and on whether it was incurred wholly and exclusively for the purposes of the work. Costs that mix personal and professional use need particular care, and keeping receipts and records together throughout the year is essential.
Yes — payroll is a routine part of dental practice accounting, covering receptionists, dental nurses, hygienists and any dentists employed by the practice, along with the pension and employment obligations that come with being an employer. We can handle payroll processing, payslips and the associated reporting, and where associates are engaged on a self-employed basis, we can help you consider how the arrangement is documented and treated for tax purposes.
Not automatically. It depends on the nature of the services provided and on the level of taxable turnover. Many dental treatments are exempt, while cosmetic treatments, laboratory work, retail sales and certain goods can be treated differently. Where registration does apply, invoicing and record keeping need to be set up correctly from the start. Because the position can be mixed and varies between practices, it is worth reviewing it rather than assuming either way.
The process is usually less disruptive than dentists expect. We would start by understanding your current arrangements, income sources and business structure, then review what has been filed and what records are available. From there we agree the scope of work, take over the relevant filings, and liaise with your previous accountant where necessary to obtain the information required. The timing of a switch can often be planned so it aligns with your year end or filing cycle, which keeps the transition tidy.
Typically we ask for details of how you work — whether you are employed, self-employed, in partnership or operating through a company — along with summaries of NHS and private income. Accounts, previous tax returns, VAT records, payroll information and details of significant costs such as equipment or indemnity cover help build a complete picture. If your records are incomplete or behind, that is workable; we can help identify what is missing and how to bring everything up to date.
