Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a straightforward salary or single trade income, and the level of complexity depends on how you are engaged, how your practice is structured and where your income comes from. Some of the considerations that commonly arise include:
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
In most cases, dentists who receive self-employed income from associate or locum work will need to report that income to HMRC through Self Assessment, even where they also hold an employed position elsewhere. The return needs to reflect all taxable income, not just the self-employed element, which is why keeping accurate records of UDA payments, private fees and allowable expenses throughout the year matters. Where your circumstances are more unusual, for example if you have recently started or stopped self-employment, your filing position can differ and is worth confirming.
NHS and private income are usually recorded and reported separately because they can be paid through different routes and may be subject to different arrangements, and keeping them distinct makes your accounts clearer and easier to reconcile. We help you set up bookkeeping that captures both streams properly, so your tax return or practice accounts reflect the correct total income and any associated costs are allocated sensibly. Where a practice operates under an NHS contract alongside private work, the reporting can be more involved and depends on the structure in place.
Dentists commonly claim expenses that are incurred wholly and exclusively for the purposes of their profession, which can include GDC registration, professional body subscriptions, indemnity insurance, clinical clothing and certain equipment or materials. The treatment of individual costs can vary, particularly where an item is used for both professional and personal purposes, or where it is a capital purchase rather than a day-to-day running cost. Because of this, it is worth reviewing your expenditure with an accountant rather than assuming a fixed list applies to you.
Yes, we can support dental practices with bookkeeping, staff payroll and VAT where these are relevant to the practice. Payroll often covers a mix of dental nurses, receptionists, hygienists and practice managers, and may bring automatic enrolment duties into play depending on the staff involved. VAT treatment depends on the services provided and the practice's turnover and activities, so whether registration is required, and how income and costs should be treated, needs to be considered on a case-by-case basis.
There is no single structure that suits every dentist, because the right choice depends on how many people are involved in the practice, how profits are shared, your plans for growth and your personal tax position. A sole principal will often operate differently from a group of dentists running a practice together, and incorporation brings its own reporting, payroll and Corporation Tax considerations. We can talk through the practical implications of each option so you can make an informed decision rather than following a default.
Yes, switching accountants is usually a straightforward process and does not have to wait until the end of a tax year or accounting period. We would typically ask for details of your current position, your previous accounts or returns and access to your records, and we can liaise with your existing accountant to obtain the information needed to take over the work. Having your bookkeeping reasonably up to date makes the transition smoother, but where records are incomplete we can help you get them into shape.
To get started, it helps to have details of your working arrangements, such as whether you are an associate, a principal or a practice owner, along with your income records, expense receipts, bank statements and any existing accounts or tax returns. If you employ staff, payroll information will also be relevant, and for practice owners we would usually look at the practice's accounting records and structure as well. The exact information required depends on your circumstances, and we will set out clearly what is needed once we understand your position.
Fees reflect the scope of work involved, which means an associate dentist needing a Self Assessment tax return will generally have different requirements from a practice owner needing annual accounts, payroll and VAT support. We prefer to agree the scope and the basis of our fees up front, once we understand your income sources, business structure and the records you hold, so there are no surprises later. If your circumstances change, we will discuss any adjustment to the work and fees with you.
