Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting often involves more moving parts than a standard small business, and the right treatment depends on your working arrangement, your income sources and the structure you operate through. The areas below are ones that commonly need careful handling.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
As a self-employed associate, you are generally responsible for your own tax reporting, which usually means filing a Self Assessment tax return each year covering your dental income and allowable expenses. Where you work across more than one practice, keeping income records organised and reconciling them with the statements you receive can save considerable time. Indemnity cover, professional subscriptions, CPD and certain travel between sites are common areas to review, although what is allowable depends on your individual circumstances.
Both NHS contract income and private fees are generally treated as taxable income for the dentist or practice receiving them, but they are recorded and reported in different ways, and the picture can be more complex where a practice retains a share or where NHS pension contributions are involved. The tax outcome also depends on whether the income is received personally, through a partnership or through a limited company. Because of this, we look at your specific arrangements before advising on how income should be reported.
Dentists commonly claim costs that are incurred wholly and exclusively for their professional work, such as indemnity insurance, GDC and professional body subscriptions, CPD, and specialist clothing or equipment. Larger items such as surgery equipment, fit-outs or vehicles are usually treated differently from day-to-day running costs, and may attract capital allowances instead. Because the treatment varies by item and by structure, it is worth reviewing your expenditure rather than assuming a standard list applies.
Yes. Dental practices often employ a mix of clinical and non-clinical staff, including receptionists, dental nurses, hygienists, practice managers and sometimes dentists themselves, and each may have different pay arrangements. We can manage payroll processing, payslips, pension obligations and the associated reporting so that employment costs are recorded accurately in your accounts. If you engage self-employed associates rather than employing them, that distinction is also worth checking, as the tax and reporting consequences differ.
There is no single answer, because the right structure depends on your profits, how many people are involved, how you want to take money out of the business and your plans for the practice. Sole trader and partnership structures are common, particularly for smaller practices, while a limited company can suit owners who want a different approach to profit extraction and liability. We can explain the likely tax and administrative implications of each option based on your own figures, so you can make an informed choice.
VAT registration depends on your taxable turnover and on the mix of services you provide. Certain dental care provided by registered professionals may be exempt from VAT, while other treatments and products can be standard-rated, and income from NHS contracts and private fees is not necessarily treated in the same way. Because the position varies from practice to practice, it is worth reviewing your services carefully rather than relying on a general rule of thumb.
Practice purchases and sales involve structure, valuation, goodwill, equipment and premises, and the tax consequences can differ significantly depending on how the transaction is arranged. An accountant can review the figures behind the deal, help you understand the tax position, and make sure the transaction is reflected properly in your accounts and returns. It is usually helpful to involve us early, before terms are finalised, so there is time to consider the options.
It helps to have your most recent tax return and accounts, details of your income sources such as NHS statements and private fee records, any bookkeeping or accounting software you already use, and information on staff, equipment and practice overheads where relevant. If you are moving from another accountant, we can usually handle the handover directly with them. From there, we confirm what is needed and set out how the ongoing work will run.
