Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is rarely a case of adding up fees and deducting a few costs. The way income arrives, the way expenses are incurred and the structure you trade through can all change how your accounts and tax returns need to be prepared. The points below are common considerations rather than universal rules — whether they apply to you depends on your working arrangement and how your practice or self-employment is organised.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Not every associate dentist needs specialist support, but associate work often involves income from more than one practice, deductions made at source, and expenses that need to be separated correctly before a Self Assessment return can be prepared accurately. Using Accountants for Dentists means the figures are recorded consistently, allowable expenses are identified where relevant, and there is someone on hand who understands how associate contracts typically work. It can also make the transition from employed to self-employed status easier to manage.
NHS contract income and private patient fees can arrive in different ways and may need to be tracked separately in your bookkeeping, particularly if you run a practice with a mix of both. The tax treatment depends on your business structure and how the income is received, as well as on any arrangements in place with associates or hygienists. Keeping the streams clearly identified rather than combined makes the year-end accounts and tax returns simpler to prepare and easier to explain if questions arise.
Yes. Many dentists have a combination of employment income, self-employment income from associate work, dividends, or rental income from property, and in most cases all of it needs to be reported through Self Assessment. We gather the relevant information, prepare the return and explain what has been included and why. If your circumstances change during the year, such as taking on an additional practice, changing roles or becoming a practice owner, that can be reflected in the return.
For a practice owner, the work usually covers annual accounts, Corporation Tax or partnership returns, payroll for staff, VAT returns where registered, and bookkeeping throughout the year. It also includes practical matters such as the treatment of equipment purchases, premises costs and how money is taken out of the business. The exact scope depends on whether you operate as a sole trader, a partnership or a limited company, and on the size and structure of the practice.
Not necessarily. VAT registration depends on turnover levels and on the nature of the services provided, and some dental services are treated differently from others for VAT purposes. If registration is required, or if you decide to register voluntarily, returns still need to be filed and records kept in a suitable format. We can review your position with you and explain the options and any record-keeping implications.
Practices commonly employ nurses, hygienists, receptionists, practice managers and sometimes associates, and each arrangement can bring PAYE, National Insurance and pension obligations. We can run the payroll, produce payslips and handle the associated reporting so that employment costs are recorded accurately in the practice accounts. Where an associate is engaged on a self-employed basis rather than employed, the terms of that arrangement are worth reviewing carefully.
There is no single answer that suits every dentist. Sole trader and partnership structures are common among associates and smaller practices, while limited companies are often used by practice owners for reasons that can include how profits are extracted and how the business is presented. The most suitable structure can change as a practice expands, takes on additional dentists or invests in new equipment, so it is worth reviewing periodically rather than assuming the original choice still fits.
Switching is usually more straightforward than people expect. We would ask for the details of your current accountant, confirm which records and returns have already been prepared, and request the information needed to take the work over. Once that is in place, we can pick up your bookkeeping, accounts and tax return preparation from the relevant point, with as little disruption to your practice as possible.
