Specialist Accountants for Dentists & Dental Practices
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Self-assessment, allowable expense claims, lab fees and superannuation reconciliation for self-employed associates and private dentists.
Practice accounts, payroll for nurses and receptionists, UDA income monitoring, cash flow and profit extraction planning.
Accounting for referral-based and specialist practices, including capital allowances on equipment and VAT on cosmetic treatment.
Cash flow forecasts for lenders, company formation, cloud software set-up and registration for new and squat dental practices.
We reconcile NHS schedules, private takings, plan income such as Denplan and card receipts so you always know what the practice is really earning.
Most dental treatment is VAT exempt, but cosmetic work, teeth whitening and product sales are not. We handle partial exemption and get your returns right.
We prepare associate tax returns, claim every allowable expense from GDC fees and indemnity to CPD and lab costs, and reconcile superannuation deductions.
Payroll for nurses, hygienists and reception staff, plus auto-enrolment, statutory pay and NHS Pension submissions handled on time every month.
Management accounts that show profit per surgery, per associate and per income stream, so you can see exactly where the practice makes money.
Dental accounting is rarely a case of simply adding up income and expenditure. What matters can vary according to whether you are employed or self-employed, whether your work is NHS, private or a mixture, and whether you trade as a sole trader, through a partnership or through a limited company. Some of the considerations that commonly arise include the following.
We know UDAs, superannuation, associate agreements and GDC costs without being told.
Associates, principals and multi-site groups each get a different service, not a template.
One agreed monthly fee with no hourly billing and no surprises at year end.
Incorporation reviews, capital allowances on equipment and profit extraction planned in advance.
You deal with the same qualified person every time, by phone or email, not a call centre.
Our roots go back further than the Second World War and we act for dental clients across London.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Cloud accounting linked to your practice software so your figures are current, not six months old.
A dedicated accountant for dentists who knows your practice, your contract and your plans.
Unlimited support by phone and email, including quick answers on UDA and superannuation queries.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our London dental accountants handle everything. Switching mid-year is straightforward and you do not need to speak to your old accountant:
Reach out to us and we will discuss your practice, your contract and how we can help.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The most useful starting point is an accountant who understands how dental income is earned. That means familiarity with associate and principal arrangements, NHS contract income, private fees, professional costs and the different business structures dentists use. Beyond that, look for clear communication, a defined scope of work and someone willing to explain the reasoning behind the numbers rather than simply sending a set of accounts. Our Accountants for Dentists in Princes Risborough work across these areas and are happy to discuss what your own circumstances may need.
If you are self-employed, as an associate dentist usually is, or you trade as a sole trader or partner, you will generally need to report your income and expenses through Self Assessment and register with HMRC where required. Dentists who are employed and taxed through PAYE may still need a return if they have other income, such as private work, practice profits or rental income. The exact position depends on your working arrangements, so it is worth checking how your income is structured before assuming a return is or is not required.
NHS and private income are usually best recorded separately from the start, because they can be administered differently and can behave differently through the year. NHS work may involve superannuation or pension deductions, while private fees may be received directly by you or through a practice, and associate arrangements can include deductions for materials, laboratory work or support services. Keeping those strands clear makes your year-end accounts and tax returns more straightforward and reduces the risk of income being missed or double counted.
Practice owners commonly need annual accounts, Corporation Tax or partnership returns, payroll for the practice team, VAT support where applicable, bookkeeping and management information that shows how the practice is performing. Depending on the structure, there may also be tax planning around profit extraction, equipment purchases and future plans such as expansion or a sale. Not every practice needs all of these, and the right mix depends on how the practice is structured and run.
Costs such as indemnity insurance, professional registration and professional body subscriptions are often incurred for the purpose of your work and may be allowable in some circumstances. Whether they can be claimed, and to what extent, can depend on whether you are self-employed or employed, and on the precise nature of the cost. Keeping receipts and a clear record of what each payment relates to makes the position easier to establish when your return or accounts are prepared.
There is no single answer, and the right structure depends on your profits, how many dentists are involved, your plans for the practice and your personal tax position. A limited company can suit some practice owners, while a partnership or sole trader arrangement may work better for others. Reviewing the options, including the tax and administrative implications of each, is usually the sensible way to decide.
VAT depends on your turnover and the nature of the supplies you make. Many dental treatments may be exempt, while other items, such as certain cosmetic procedures, products or retail sales, may be treated differently, so mixed practices can need a closer look. Registration thresholds and treatment rules can change over time, so it is worth reviewing your position rather than assuming one approach covers everything.
Yes, moving accountants is usually straightforward. You would normally let your current accountant know, and we would request the information needed to continue the work, including accounts, tax returns, bookkeeping records and any HMRC correspondence, with professional clearance sought where appropriate. Once everything is in place, we review your position and agree what needs to be done and when, so the transition does not interrupt your filing obligations.
