Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses rarely have a simple financial picture, and that is where most of the accounting pressure comes from. Pharmacist Accountants in Awbridge help you work through the practical issues below, with advice tailored to your own circumstances rather than a one-size-fits-all approach.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The service is built around what you actually need, so the exact mix depends on whether you are self-employed, in a partnership, or running a limited company or independent pharmacy. In practice it usually includes Self Assessment tax returns, annual accounts, bookkeeping and financial record keeping, Corporation Tax computations and returns where relevant, payroll for pharmacy staff, management accounts, tax planning and VAT support where it applies. We confirm the scope in writing before anything begins, so you know what is covered, and our packages are fixed and transparent with no hidden fees.
It is designed for anyone working in or running a pharmacy business. That includes community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses with their own particular mix of income and costs. Whether you work alone and simply need your tax return handled properly, or you employ a team and need payroll, accounts and management information, the support is structured around your circumstances rather than a standard template.
These income streams are usually treated differently, so we take care to record each one correctly and consistently. NHS payments, private dispensing income, retail sales and locum fees each need to be captured with the right supporting records, and the way they are reported depends on your business structure and how you operate. We review your records with you, identify any gaps, and explain how each element feeds into your accounts and tax position. Because treatment depends on individual circumstances, we look at your specific arrangements before confirming the approach.
Many pharmacists do — for example if you are self-employed, work as a locum, receive income that is not taxed at source, or have income from a partnership or property. If all your income is taxed through PAYE and there is nothing else to report, you may not need to file, but the position varies from person to person. We review your situation, confirm whether a return is required, prepare it accurately, and make sure it reaches HMRC before the deadline so you avoid unnecessary penalties.
Commonly claimed costs include professional registration and indemnity cover, ongoing training and continuing professional development, specialist equipment, professional subscriptions, and business travel between sites or locum assignments. The rules are specific, though, and not every cost qualifies — some expenses are allowable in full, some partly, and some not at all, depending on why they were incurred and how they relate to your work. We review your spending and advise on what can reasonably be claimed in your circumstances.
Yes. We can manage bookkeeping on an ongoing basis so your records stay current and your accounts are never reconstructed from a shoebox at year end, or step in periodically if you prefer to keep day-to-day entries in-house. On payroll, we run wages for pharmacy teams of all sizes, including part-time staff and occasional locum cover, calculating deductions correctly and meeting reporting deadlines. Staying on top of both makes year-end accounts faster and gives you more reliable management information throughout the year.
VAT treatment varies considerably. Some pharmacy income is exempt or treated differently from standard-rated retail sales, and where a business has a mix of supplies, partial exemption rules can come into play. Registration thresholds, what you can reclaim, and how returns should be completed all depend on your individual circumstances, so there is no single answer that fits every pharmacy. We review your turnover and activities, explain whether registration is required, and support you with accurate returns if it applies.
Switching is usually far simpler than people expect. Get in touch and tell us a little about your pharmacy work or business, and we will talk through your accounting and tax requirements, what you currently have in place, and any deadlines coming up. With your authority we contact your existing accountant for the relevant records and information, and we take it from there — so you are not left chasing paperwork. From that point you receive ongoing support throughout the year, with a clear point of contact whenever a question arises.
