Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work generates income and costs that do not fit neatly into standard accounting templates, and that is where things can become complicated. Our Pharmacist Accountants in Ballymena help you keep on top of the practical issues, including:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact package depends on your circumstances, but the core service covers preparing your annual accounts and tax returns, keeping your bookkeeping in order, and giving you clear advice on the tax questions that come up through the year. For self-employed and locum pharmacists, that usually centres on Self Assessment and record keeping. For pharmacy owners and partnerships, it typically expands to include business accounts, Corporation Tax computations where relevant, payroll, management accounts and VAT support if you are registered. We agree the scope with you upfront so you know exactly what is covered.
It is designed for anyone earning a living in pharmacy, including community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses. Whether you are employed with a side of locum work, fully self-employed, or running a pharmacy with staff and stock to manage, the accounting and tax requirements differ, and the support is built around whichever situation applies to you.
Yes, and it matters more than people expect. NHS payments, private prescription income, retail sales, locum fees from multiple contractors and any other streams each need to be recorded accurately and consistently, because how they are treated can affect your accounts and your tax position. Getting the categorisation right from the start saves considerable time and difficulty later, and it gives you a much clearer view of where your income is actually coming from.
Locum pharmacists typically need to report all of their self-employed income on a Self Assessment tax return, along with any employment income or other earnings. That means keeping records of every assignment, the fees received, and the expenses you incurred in carrying out that work. Expenses such as registration fees, indemnity insurance, professional memberships and travel between sites may be allowable, but whether a particular cost qualifies depends on your individual circumstances, so it is worth reviewing your records with an accountant rather than assuming.
Common examples include professional registration and renewal fees, indemnity or professional liability insurance, continuing professional development, specialist equipment, uniforms, and business travel or mileage. For pharmacy owners there are additional business costs such as staff wages, premises costs and stock. What is allowable varies from person to person and depends on whether the expense was incurred wholly and exclusively for the purposes of your work or business, so the appropriate treatment always depends on individual circumstances. We review your spending each year and identify what can properly be claimed.
Yes. We can take on day-to-day bookkeeping so your records stay accurate and current rather than being reconstructed at year end, and we can run payroll for dispensary, counter and management staff, including the reporting obligations that come with employing people. If your pharmacy is VAT registered, we can prepare and submit returns and advise on how different income and cost streams are treated. Whether VAT registration applies to you depends on your turnover and the nature of your sales, so we will look at your specific position before advising.
It can, and significantly in some cases. Sole trader, partnership and limited company structures each come with different reporting requirements, different tax treatments and different levels of administrative responsibility. As your pharmacy or your career develops, the structure that suited you at the start may no longer be the most appropriate one. We can review your current arrangement and explain the practical implications of any change, though the right answer always depends on your individual circumstances and objectives.
Yes, and it is usually simpler than people fear. We handle the practical side of the handover, including obtaining the information we need from your existing accountant and making sure HMRC records are updated correctly. You do not need to manage that process yourself. Once you are set up, we review your previous filings and records so we understand your position properly from the beginning, and we flag anything that needs attention.
It begins with a conversation. Get in touch and tell us a little about your work or your pharmacy business, what you need help with and any deadlines you are facing. From there we will discuss your accounting and tax requirements in more detail, agree the level of support that suits you and confirm how everything will be handled going forward, so you know exactly who is looking after your affairs and when things will be done.
