Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with its own set of pressures, and they are rarely identical to those facing other trades or professions. The points below cover the issues we see most often — though how tax, VAT, expenses and accounting treatment apply always depends on your individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our Pharmacist Accountants in Ballymoney provide a complete accounting and tax service built around pharmacy work. Depending on your circumstances, this can include Self Assessment tax returns, annual accounts, Corporation Tax or partnership returns, bookkeeping and financial record keeping, payroll for pharmacy staff, VAT support where relevant, tax planning and management accounts. We also help with pharmacy business accounting queries as they come up through the year, so you are not left waiting until a deadline to get an answer. Exactly what you need depends on whether you are a locum, a self-employed pharmacist, a pharmacy owner or part of a partnership, and we will set that out clearly at the start.
They are designed for pharmacists and pharmacy businesses, including locum pharmacists, self-employed pharmacists, community pharmacists, pharmacy owners and directors, independent pharmacies, pharmacy partnerships, and dispensing or retail-focused pharmacy businesses. If your income comes from pharmacy work in any form, the accounting requirements tend to follow a recognisable pattern, and that is where our experience sits. You do not need to be running a large operation to benefit — plenty of our clients work alone or on a part-time locum basis alongside other commitments.
Pharmacy income often arrives from several directions at once, and each element needs to be recorded correctly. We help you keep NHS and private income, over-the-counter and retail sales, locum fees and any consultancy or training income properly separated and documented, so your records are accurate and your returns reflect the true position. Where income streams are treated differently for tax purposes, we will explain how and why, and make sure everything is reported in the right place. Because treatment depends on your individual circumstances, we review your specific set-up rather than applying a blanket approach.
It depends on your circumstances. Locum pharmacists, self-employed pharmacists, pharmacy partners and company directors commonly need to file a Self Assessment return, and anyone with untaxed income outside PAYE may need to as well. If you are employed and taxed entirely through PAYE with no other income, a return may not be required. We can review your position and confirm whether you need to file, then handle the preparation and submission if you do, including any payments on account that may apply. Because obligations vary from person to person, we always check your individual circumstances before advising.
Pharmacists commonly incur costs that may be allowable, such as professional registration and indemnity cover, professional body subscriptions, specialist training, reference materials, uniform, and travel between pharmacy sites where it qualifies. What can actually be claimed depends on the nature of the expense and your individual circumstances, and some costs are treated differently depending on whether you are employed, self-employed or operating through a company. We will go through your outgoings with you, identify what is likely to be allowable, and make sure the claims are properly supported by records rather than estimates.
Yes. Bookkeeping and financial record keeping sit at the heart of everything else, so we can keep your records accurate and up to date throughout the year rather than working from a shoebox of receipts at the end of it. We also run payroll for pharmacy staff, covering tax, National Insurance, pension obligations and the associated reporting, which is particularly useful for pharmacies employing dispensers, counter staff and managers. Many pharmacists find it easier to have bookkeeping, payroll and their tax return handled together, since the information flows naturally from one to the next.
VAT treatment for pharmacy businesses depends on your turnover, your structure and the mix of income you receive, and it is not always straightforward where exempt and standard-rated supplies are involved. We can review whether registration is required, advise on which scheme may suit your operation, handle registration and returns where applicable, and help you keep the supporting records in order. Because VAT rules and thresholds change and the correct treatment depends on your individual circumstances, we will look at your specific position and explain the options before you make a decision.
Absolutely, and switching is usually far less disruptive than people expect. We will handle the handover from your current accountant, obtain the information we need, and make sure deadlines are not missed during the transition. If you are unsure whether your current business structure — sole trader, partnership or limited company — is still the right fit, we can review that as part of the process too. To get started, simply get in touch, tell us a little about your pharmacy work and current arrangements, and we will talk you through the next steps clearly and without pressure.
