Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work brings together clinical expertise and commercial pressure, and the accounting side often reflects both. Some of the most common challenges we help Ashfield pharmacists and pharmacy businesses work through include the following.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but most clients come to us for a combination of Self Assessment, annual accounts, bookkeeping, payroll, Corporation Tax for limited companies, tax planning and VAT support where a business is registered. For pharmacy owners and partnerships, that often extends to management accounts and help with financial record keeping throughout the year. We will agree the level of support with you up front, so you know what is covered and what falls outside the arrangement. Because everyone's circumstances differ, the exact services are tailored rather than fixed in advance.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies operating one or more pharmacy sites, as well as managers and relief pharmacists. Some clients need help with personal tax returns and professional expenses, while others need full business accounting, payroll and tax planning. If you are unsure whether your situation fits, it is worth a conversation to find out. In most cases there is a sensible way to structure the support.
Pharmacy income can arrive in several different ways, from employed salary and locum shifts through to NHS payments, private prescription income and other trading receipts. We start by mapping out where your income comes from and how it should be treated for tax purposes, because the correct accounting treatment depends on your individual circumstances and business structure. For individuals, that usually means making sure your Self Assessment return reflects each source accurately. For businesses, it means recording NHS and private income clearly in your bookkeeping so your accounts and tax returns are straightforward to support.
Yes. Self Assessment is one of the most common reasons pharmacists get in touch, particularly those who combine employed work with locum shifts or other self-employed income. We will gather your income details, review the expenses you have incurred and prepare the return so it is complete and submitted by the deadline, taking payments on account into account where they apply. We will also explain how the figures were arrived at, so you understand your position rather than simply receiving a bill. If your circumstances change during the year, it is worth telling us early so the return can be updated accordingly.
Commonly considered items include professional registration fees, indemnity or professional insurance, continuing professional development and training, specialist equipment, and certain travel costs connected with locum or business work. Whether a specific cost is allowable depends on your individual circumstances, including how the expense relates to your work and whether it is wholly and exclusively for business purposes. We will review what you have incurred, explain the reasoning behind each treatment and make sure the records support any claim. It is always worth keeping receipts and documentation as you go rather than reconstructing them later.
We do. Bookkeeping keeps your records accurate and up to date, which makes accounts, tax returns and any future planning far easier. On the payroll side, we can handle pay runs for pharmacists, counter staff and support teams, including the associated deductions and pension considerations. For pharmacy businesses with stock, supplier costs and fluctuating hours, well-kept records make a real difference to how quickly questions can be answered. We can take on as much or as little of this as suits the way you prefer to work.
VAT can apply differently depending on what your pharmacy does and whether your turnover means registration is required, so the position is always specific to your individual circumstances and worth reviewing properly rather than assuming. On structure, pharmacists often ask whether to operate as a sole trader, a partnership or a limited company, and the right answer depends on profits, how many people are involved and your longer-term plans. We can talk through the practical implications of each option, including how profits are taxed and how the business is administered.
Getting started is straightforward. Get in touch and tell us a little about your situation, whether you are a locum pharmacist, a pharmacy owner or part of a partnership, and what you would like help with. We will discuss your accounting and tax requirements, look at your current arrangements and agree how the ongoing support should work. If you are moving from another accountant, we can normally handle the handover, including contacting your existing adviser for the relevant records. There is no obligation and no pressure, just a clear conversation about what would help.
