Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances come with a set of challenges that generalist accountants often underestimate. Income can arrive from several directions at once, costs are tightly linked to stock and staffing, and the rules around tax, VAT and expenses can depend on your individual circumstances. Here are the issues we see most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants in Aylesford handle the accounting and tax work that sits alongside your professional life. For locum and self-employed pharmacists, that usually means bookkeeping, Self Assessment tax returns, expense tracking and guidance on what can be claimed. For pharmacy owners and partnerships, it extends to annual accounts, Corporation Tax or partnership returns, payroll for staff, VAT support where applicable, management accounts and tax planning. The common thread is that the work is shaped around pharmacy income and pharmacy costs, rather than a standard small business template.
The services are designed for anyone working in pharmacy, including community pharmacists, locum pharmacists, self-employed pharmacists offering private or clinical services, pharmacy owners, independent pharmacies, pharmacy partnerships and distance-selling or online pharmacy businesses. You might be just starting out with your first locum bookings, or running a long-established dispensary with several employees. If your income comes from pharmacy work in some form, the accounting support can be adapted to fit your circumstances.
Many pharmacists earn from more than one place at once, such as employed hours with a multiple, locum shifts at weekends, and a small private service. We start by mapping out where your income comes from, how it is paid and whether tax has already been deducted, then record each stream appropriately so nothing is missed or double counted. Keeping your records organised throughout the year makes this far easier, and we can suggest a simple system for capturing shift income, travel and expenses as they happen rather than reconstructing everything at the end of the tax year.
It depends on your situation. If you are self-employed or working as a locum, you will normally need to file a Self Assessment return. If you are employed and taxed through PAYE with no other income, you may not need to file at all. Situations such as having untaxed income from private work, receiving rental income, or having high income levels can also bring you into Self Assessment. Because the rules and thresholds change and depend on individual circumstances, it is worth checking your position properly rather than assuming either way.
Commonly claimed costs include professional registration and regulatory fees, indemnity or professional insurance, professional body subscriptions, continuing professional development, specialist equipment and uniform, and travel between pharmacy sites where it is genuinely business related. What can be claimed depends on your circumstances, your business structure and whether a cost is wholly and exclusively for business purposes, so it is important to look at your own situation rather than copying someone else's list. We review your spending and identify what is likely to be allowable, keeping appropriate records to support each claim.
Yes. Bookkeeping can cover dispensary and retail sales, NHS and private income, supplier invoices, stock purchases and general business costs, with records kept current so that VAT returns and year-end accounts are straightforward. Payroll support extends to dispensary staff, counter assistants, pharmacy managers and other employees, including real-time reporting, payslips, statutory payments and the routine administration that comes with being an employer. If you already have software in place, we can work with it; if not, we can help you choose something practical for a pharmacy setting.
VAT and business structure are two areas where the right answer really does depend on your individual circumstances. Whether you need to register for VAT, and how different pharmacy sales and services are treated, depends on your turnover and the nature of what you supply. Similarly, trading as a sole trader, in partnership or through a limited company brings different reporting requirements, tax implications and administrative obligations. We explain the options, the practical trade-offs and the ongoing compliance involved, then help you review the decision as your business grows or changes.
Switching is usually simpler than people expect. We ask for a few details about your current setup, then contact your existing accountant to request the handover information we need, which typically includes your latest accounts, tax returns, bookkeeping records and any HMRC correspondence. You do not need to manage that conversation yourself. To get started, simply get in touch and we will talk through your circumstances, explain what support would suit you and outline the next steps, with no obligation to proceed until you are entirely comfortable.
