Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacies generate income from several different sources at once, and keeping accurate records across all of them can be genuinely demanding. These are the challenges we see most often, and the ones Pharmacist Accountants in Ashbourne help to resolve.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact scope depends on what you need, but most pharmacists and pharmacy businesses come to us for a combination of Self Assessment, annual accounts, bookkeeping, payroll, Corporation Tax or partnership returns, tax planning and management accounts. Locum and self-employed pharmacists often need their income and professional expenses recorded and their tax return prepared accurately, while pharmacy owners typically need payroll for staff, stock and cost tracking, ongoing bookkeeping and support with structure and tax planning. We agree the services in advance so you know what is covered, and anything outside that scope is discussed before any work is carried out.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company pharmacies, as well as pharmacists running related businesses such as training, consulting or online services. Whether you are just starting out and need your first tax return sorted, or you own a busy pharmacy with employees and stock to manage, the accounting support is adjusted to match your stage and structure. If your circumstances change, for example you take on a partnership share or incorporate a business, we can adapt the way your affairs are handled.
Pharmacy income rarely comes from one place. NHS payments, private prescriptions, retail sales, locum fees and other streams each need to be recorded clearly so your accounts and tax returns are accurate. We help you separate these sources properly and keep supporting records in order, which makes reporting far easier at year end and gives you a clearer picture of how the business is actually performing. The correct treatment of any particular income stream can depend on your individual circumstances, so we explain the position for your situation rather than applying a blanket rule.
Many pharmacists do, particularly locum pharmacists, self-employed pharmacists and anyone receiving income that is not taxed through payroll, as well as company directors and partners. If you are unsure whether a return is required in your case, we can review your circumstances and confirm the position. Where a return is needed, we prepare it accurately using your income and expense records, make sure allowable professional costs are included, and submit it before the deadline so you avoid unnecessary penalties.
Costs that are incurred wholly and exclusively for your work may be allowable, which for pharmacists can include registration and professional body fees, indemnity insurance, specialist equipment, training relevant to your role, professional subscriptions and travel between work locations. What can be claimed is not identical for everyone, and the treatment depends on your individual circumstances, your employment status and the nature of the cost. We review your expenses with you, explain what is likely to be allowable and make sure your records support the claims being made.
Yes. We provide bookkeeping support that keeps your records tidy throughout the year, covering sales, supplier invoices, stock purchases, staff costs and other business expenses, using software that suits how you already work. Payroll covers dispensary staff, pharmacy technicians and part-time or relief employees, including the correct deductions and submissions. Keeping bookkeeping up to date means management accounts are meaningful, year-end accounts are quicker to prepare and you have reliable information when making decisions about staffing, stock or expansion.
VAT treatment for pharmacies is not always straightforward, because different products and services can be treated differently and registration depends on your turnover and the nature of what you sell. Whether you need to register, and how particular items should be treated, depends on your individual circumstances, so it is worth reviewing before making changes to the business. We can help you understand your position, keep appropriate records and make sure any returns or registration are dealt with correctly.
Switching is usually far less disruptive than people expect. We ask for details of your current accountant, obtain the information we need with your permission, and handle the handover so the transition happens without gaps in your records or missed deadlines. If you are starting fresh with no accountant in place, we simply gather your income, expense and business details and set up a process that works for you. The first step is a conversation about your situation, and from there you will have a clear idea of what support looks like and what is required from you.
