Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely fit a simple template. Income can arrive from several directions at once, costs are constant, and the rules around tax, VAT and expenses depend on your individual circumstances. These are the challenges we see most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants look after the accounting and tax side of your working life so you can focus on patients and patients' medicines. In practice, that covers bookkeeping and financial record keeping, preparation of annual accounts, Self Assessment tax returns for locums and self-employed pharmacists, Corporation Tax computations for limited companies, payroll for pharmacy staff, tax planning around allowable professional expenses, and VAT support where your activities require it. Many pharmacists come to us with a specific problem, such as a backlog of locum invoices or an approaching filing deadline, then stay on for ongoing support once things are in order.
It covers both. Locum pharmacists and self-employed pharmacists often need help with multiple income sources, tracking travel between sites, recording professional expenses and filing an accurate Self Assessment return. Pharmacy owners, independent pharmacies and pharmacy partnerships usually need the fuller package — bookkeeping, payroll, annual accounts, Corporation Tax and management information. Because the needs differ so much, the support is shaped around your actual set-up rather than a fixed template, and it can be adjusted as your circumstances change.
These income streams are recorded and reported separately so the figures are meaningful and the tax position is clear. NHS income, private prescription income and over-the-counter retail sales behave differently and may be treated differently for VAT purposes, so lumping them together in one line can create problems later. Accurate bookkeeping and financial record keeping throughout the year makes this much easier, and we will explain how your income is being categorised and why, along with any areas where the treatment depends on your individual circumstances.
It depends on your circumstances. If you are employed only and tax is collected through PAYE, you may not need to file. But if you also work as a locum, provide self-employed clinical or consultancy services, receive untaxed income, or have income from a pharmacy business or partnership, a Self Assessment return is usually required. The rules around who must file, and which expenses are allowable, depend on individual circumstances, so it is worth checking rather than assuming — particularly if you have recently started locum work or taken on additional income alongside your main role.
Common costs include professional registration and indemnity cover, membership of professional bodies, uniform and laundry where applicable, training and continuing professional development that maintains existing skills, specialist equipment, and business travel between sites for locum or self-employed work. The position on each item depends on your individual circumstances, and some costs that seem obvious are not allowable while others that seem incidental are. We look at your actual spending, explain what can reasonably be claimed, and make sure the records behind each claim are in place.
Yes. Payroll for dispensary teams, counter staff, pharmacy managers and locum payments can all be managed on your behalf, including payslips, pension duties, holiday pay and the reporting that goes with it — which is particularly useful when hours fluctuate week to week. On the bookkeeping side, we can take over the day-to-day recording of income, supplier costs, stock and expenses, or work alongside whatever system you already use. Keeping records current through the year almost always makes the annual accounts process quicker and less stressful.
VAT treatment in pharmacy is not always simple, because some supplies are standard-rated while others are exempt or treated differently, and the answer depends on what you sell and how your business is set up. We can review your position, advise on registration and reporting obligations, and keep returns on schedule where VAT applies. Separately, we can look at whether a sole trader, partnership or limited company structure suits your circumstances, weighing up tax, reporting duties and how profits are shared — again, the right answer depends on your individual situation and plans.
Getting started is simple. Get in touch and tell us a little about your work — locum, self-employed, owner or partnership — and what you need help with. If you are switching, we handle the handover with your existing accountant, obtain the records and information we need, and make sure nothing slips through the cracks between one filing deadline and the next. From there we agree what ongoing support looks like, explain how we work in plain English, and keep you informed ahead of key dates rather than after them.
