Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses rarely have a simple financial picture. Income arrives from multiple directions, costs shift with stock and staffing, and the tax treatment of certain items often depends on your individual circumstances. Here are the areas we see pharmacists in Baildon wrestling with most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It depends on what you need, but most clients come to us for a combination of annual accounts, Self Assessment or Corporation Tax returns, bookkeeping, payroll and ongoing tax guidance. Locum and self-employed pharmacists typically need help pulling together income from multiple sites and completing Self Assessment accurately, while pharmacy owners tend to want accounts, Corporation Tax support, payroll for their team and management information they can use to run the business. We agree the scope up front so you know exactly what is covered, and we offer fixed, transparent packages with no hidden fees.
Our services suit anyone working in or owning a pharmacy business — community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships, multi-site operators and pharmacists branching into private services such as vaccinations or consultations. If your income comes from pharmacy work in some form, whether employed, self-employed or through a limited company, we can help. You do not need to be a large business; many of our clients are individuals and small teams who simply want their tax and records handled properly.
We start by mapping out every income stream — NHS payments, private service fees, retail sales, locum fees, online dispensing and anything else — and then record each one appropriately in your books. That matters because different streams can be treated differently for tax and VAT purposes, and lumping them together makes both reporting and planning much harder. Once the streams are separated, you get a much clearer picture of which parts of your work are profitable and where your tax exposure actually sits. Where treatment depends on your individual circumstances, we explain the position before anything is submitted.
Many pharmacists do, particularly locums and self-employed pharmacists, and also company directors and anyone with untaxed income such as rental profits or significant dividends. If all of your income is taxed through PAYE and you have nothing else going on, you may not need to file — but the rules are not always straightforward, and the position depends on your individual circumstances. We review your situation each year, tell you whether a return is required, and handle the preparation and submission if it is.
Yes, and it is one of the areas where pharmacists most often miss out. Registration and regulatory fees, professional indemnity insurance, professional body subscriptions, relevant training and continuing professional development, specialist clothing and some travel costs are commonly claimed where they meet the rules. What you can claim depends on your individual circumstances and whether an expense is genuinely incurred wholly and exclusively for your work, so we review your spending and identify what is allowable rather than applying a blanket list. We also keep records organised so claims are supportable if HMRC asks questions.
We can take over your bookkeeping entirely, working from receipts, bank feeds and supplier records to keep your books current every month or quarter, or we can work alongside an existing system and review it periodically. On payroll, we handle payslips, tax and National Insurance deductions, pension contributions and the reporting obligations that go with employing dispensary and counter staff, including part-time and variable-hours team members. Having bookkeeping and payroll handled consistently means your year-end accounts and tax returns are based on accurate figures rather than estimates.
Not every pharmacy business does, and the answer depends on your turnover, the mix of goods and services you provide and how those supplies are treated. Some income is exempt or zero-rated, which can affect both whether you must register and how much VAT you can reclaim, so this is rarely a simple yes or no. We look at your specific circumstances, monitor your position as the business grows, and handle registration, returns and the record keeping that supports them if registration is required.
There is no single right answer — it depends on your profits, how many people are involved, how you want to take money out of the business, and what you plan for the future. A sole trader structure is simpler and cheaper to administer, while a limited company can offer different tax outcomes and limited liability, and a partnership suits some family and joint ownership arrangements. We talk through the practical implications of each option for your situation, including the administrative obligations, and review the structure periodically as your pharmacy business evolves. Switching accountants to us is straightforward: we contact your existing accountant, collect the records we need, and make sure nothing is missed in the handover.
