Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with a set of challenges that are quite different from most other retail or professional businesses. Income, costs and tax treatment can all vary depending on your structure and individual circumstances, so it pays to have support that understands the detail.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The service is built around what your pharmacy or locum practice actually needs. Most clients come to us for a combination of bookkeeping, annual or statutory accounts, Self Assessment tax returns, Corporation Tax computations, payroll for dispensary and counter staff, and ongoing tax planning. Where VAT applies to your business, we can handle registration, return preparation and the associated record keeping. Management accounts and periodic reporting are also available if you want a clearer view of trading performance and cash flow during the year. Packages are fixed and transparent, with the scope agreed up front, so you are not left guessing what is covered.
Not at all. Our Pharmacist Accountants in Bakewell support community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and small pharmacy groups with more than one site. We also assist pharmacist prescribers and practitioners with a mix of employed and freelance income. The common thread is that clients work in pharmacy, so the accounting and tax questions that come up are ones we deal with regularly rather than occasionally.
A mixture of income is very common in pharmacy. You might have NHS contract payments, private prescription income, over-the-counter sales, locum fees from several agencies and sites, or a salary alongside self-employment. We separate these streams in your records so it is clear where each figure comes from, which makes your accounts more accurate and your tax position easier to explain. How each type of income is taxed depends on your individual circumstances and business structure, so we review that with you rather than applying a blanket approach.
Many pharmacists do, particularly if you are self-employed, work as a locum, receive untaxed income, are a company director, or have income from property or investments. If all of your income is taxed through PAYE and nothing else applies, you may not need to file. Because the requirement depends on your individual circumstances, we look at your full picture and confirm whether a return is needed, then prepare and submit it on your behalf if it is. We also keep track of the filing and payment deadlines so nothing is missed.
Typical claims include professional registration and regulatory fees, indemnity insurance, specialist equipment and reference materials, continuing professional development, and travel between sites or to locum assignments where the travel is genuinely business-related. What is allowable depends on your individual circumstances, your business structure and the reason for the expense, and some costs that look straightforward are not always fully deductible. We review your outgoings with you, explain what can reasonably be claimed, and make sure the records supporting each claim are in place.
Yes. We run payroll for dispensary staff, counter staff, managers and other employees, including variable hours, overtime, holiday pay and pension contributions. That covers payslips, real-time reporting to HMRC, starter and leaver paperwork, and the year-end processes. If you also pay yourself a salary from your company, we can incorporate that into the same payroll run so your personal and business reporting stay consistent with each other.
VAT in pharmacy is not always straightforward, because different supplies can be treated differently — some standard-rated, some zero-rated and some exempt. Whether you need to register, and whether a particular scheme suits you, depends on your turnover and individual circumstances. We look at your sales and purchases, advise on registration and scheme options, prepare and submit returns, and make sure your records support the figures reported. As with all tax matters, the right treatment varies from business to business, so we assess it on your facts rather than assuming.
Switching is usually much simpler than people expect. Once you decide to move, we contact your existing accountant to request the handover of your records, and we handle the professional clearance process on your behalf. We then review what has been done previously and set up your bookkeeping, payroll and filing calendar going forward. To get started, simply get in touch and we will arrange an initial conversation about your pharmacy, your current arrangements and what you need from an accountant, then outline the next steps clearly.
