Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy income and costs rarely fit a neat template, which is where a lot of the accounting pressure comes from. Here are the areas we see pharmacists and pharmacy businesses in Barnoldswick wrestling with most often. Tax and VAT treatment always depends on your individual circumstances, so the right answer is the one that fits your own position.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our service is designed around what pharmacists and pharmacy businesses actually need, so the exact makeup depends on your circumstances. Typically it covers bookkeeping and record keeping, preparation of annual accounts, Self Assessment or Corporation Tax filing depending on your structure, payroll support for your team, tax planning across the year, and management accounts where useful. VAT registration and returns are included where VAT applies to your business. We explain everything in plain English, work within fixed, transparent packages, and keep you informed of what needs to be done and when, without surprise costs.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company pharmacies, as well as pharmacists with additional income from training, consultancy or advisory work. Some clients need a full accounting setup including payroll and management accounts, while others simply want their Self Assessment handled accurately and their records kept in good order. If you are unsure whether your particular situation fits, get in touch and we can talk it through before you commit to anything.
Pharmacy income can arrive through several routes, and each needs to be recorded accurately and treated correctly for tax purposes. We review how your income is structured, separate it clearly in your records, and make sure everything is captured in your accounts and tax filings. The way NHS, private and locum income is treated can vary depending on whether you operate as a sole trader, partner or limited company, and on the nature of the income itself. Because of that, we look at your individual circumstances before advising, rather than applying a blanket approach.
Yes, Self Assessment is one of the most common areas we support pharmacists with. We will gather your income details from locum work, self-employed contracts and any other sources, review your allowable expenses, and prepare and submit your return on time. We also look at payments on account so you are not caught out by unexpected bills, and we can advise on keeping your records in a format that makes future returns easier. What counts as allowable expenditure depends on your individual circumstances, so we assess each item properly rather than assuming.
Pharmacists often have costs that are directly connected to their work, such as professional registration fees, indemnity insurance, mandatory training, specialist equipment and travel between work locations. Whether a particular expense is allowable depends on your individual circumstances and on how the expense relates to your work, so we review each item rather than treating everything the same. Our role is to make sure legitimate costs are recorded properly and claimed where the rules allow, while keeping your filings accurate and defensible.
We do. Bookkeeping is often the foundation of a well-run pharmacy business, and we can manage your day-to-day records, reconcile income and supplier invoices, track stock and business costs, and keep everything organised for the year end. On the payroll side, we support pharmacy owners with payslips, real-time reporting, pension duties and the questions that arise when you take on, change or pay staff. This includes dispensary and counter employees as well as any part-time or locum arrangements, so your team is paid correctly and the reporting obligations are met.
VAT is one of the areas where the right answer genuinely depends on your individual circumstances. Pharmacy supplies can include a mix of exempt and standard-rated items, and registration depends on your turnover and on the nature of what you sell or provide. Rather than give a general rule that may not fit your situation, we review your income streams, product mix and trading structure, then advise on registration, returns and record keeping. If you are already VAT registered, we can take the returns off your hands and make sure the underlying records support what is being reported.
Yes. Switching accountants is usually far simpler than people expect — we handle the handover, liaise with your existing adviser where needed, and make sure your records and filings are brought across accurately. We can also review whether your current structure still suits you, for example whether operating as a sole trader, partnership or limited company makes sense given how your pharmacy work has developed. Structure decisions have tax implications that depend on your individual circumstances, so we talk through the practical and financial considerations before you make any changes.
