Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses tend to have more moving parts than most small businesses, and that creates real accounting pressure. Income arrives from several sources, costs shift constantly, and the rules around tax, VAT and expenses often depend on your individual circumstances. Here are some of the challenges we help pharmacists and pharmacy businesses in Benfleet manage.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact mix depends on your circumstances, but our work for pharmacists and pharmacy businesses typically includes annual accounts, Self Assessment tax returns, bookkeeping, Corporation Tax computations and filings, payroll for pharmacy staff, management accounts, tax planning and VAT support where your business is registered. We agree the scope with you before any work begins, set it out clearly, and structure our fees as fixed, transparent packages so you know what to expect. If your needs change — for example you take on locum work, register for VAT or expand to a second site — we review the arrangement with you rather than leaving you to guess.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners and directors, independent pharmacies, pharmacy partnerships and other pharmacy businesses. That includes contractors running dispensing services, private consultation and travel health services, and online or distance-selling operations. Because each of these has a different income mix and cost structure, we start by understanding how your particular business operates before recommending how your accounts, tax and record keeping should be handled.
These income streams often need to be recorded separately so that your accounts and tax returns give an accurate picture and so that any VAT position is properly considered. We set up your bookkeeping and record keeping to capture each source clearly, reconcile payments to the work they relate to, and make sure nothing is missed or double counted. How a particular income stream is treated for tax or VAT purposes depends on your individual circumstances, so we review the detail with you and explain the position before anything is filed.
If you are self-employed, work as a locum, receive untaxed income, are a partner in a pharmacy business, or have income from property or investments, you will usually need to file a Self Assessment return. Directors of limited companies may also need to file one for their personal income, dividends and benefits. Whether a return is required in your specific case depends on your circumstances, so we assess your position, register you where necessary, prepare and file the return on time, and plan ahead for the tax that will be due.
Expenses that are incurred wholly and exclusively for the purposes of your work may be allowable, which for pharmacists can include professional registration and indemnity costs, specialist clothing, continuing professional development, professional subscriptions and certain travel between sites. Capital purchases such as equipment may be treated differently from day-to-day costs, and there are rules around mixed personal and business use. What you can claim depends on your individual circumstances, so we review your spending and advise on what can be included, keeping your records clear enough to support the claim.
Yes. We keep your bookkeeping up to date throughout the year, recording sales, supplier invoices, stock purchases, expenses and bank transactions so your figures are reliable. On the payroll side, we run payroll for dispensary staff, counter assistants, drivers, administrative team members and locums, dealing with PAYE, National Insurance, pension contributions and payslips, plus the end-of-year reporting that goes with them. This means your obligations are met on time and your accountant and payroll records agree with each other.
VAT is one of the areas where pharmacy businesses can find the rules genuinely confusing, because dispensing income, retail sales and private services may be treated differently, and some supplies may be exempt or zero-rated. Whether you need to register, when you should register and how VAT applies to your particular mix of income depends on your individual circumstances and current rules. We review your turnover and activities, explain the position clearly, handle VAT returns where you are registered, and keep your records organised to support the treatment applied.
We regularly help pharmacists think through whether operating as a sole trader, partnership or limited company best suits their circumstances, taking into account profit levels, risk, staffing and future plans, and we explain the tax implications of each option. If you are already trading, we can review your current structure as your business grows. Switching to us is straightforward: we contact your existing accountant, obtain the information we need, and take over the filings and deadlines without gaps. Our focus is on making the transition smooth and keeping you informed at every stage, so there is no disruption to your accounting.
