Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with quirks that generalist accountants often underestimate. Income rarely arrives from one place, costs are mixed, and the tax treatment of certain items depends on your individual circumstances and business structure — so it is worth getting properly organised from the start.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It depends on what you need, but most clients choose a combination of annual accounts, Self Assessment or Corporation Tax returns, bookkeeping, payroll and VAT support where applicable, plus tax planning and management information. Locum and self-employed pharmacists often need a tighter package focused on Self Assessment, income records and expenses, while pharmacy owners usually need the fuller service covering staff, stock, accounts and business reporting. We agree the scope with you upfront so you know exactly what is covered, and we keep our pricing fixed and transparent rather than billing surprises later.
Not at all. We support locum pharmacists, self-employed pharmacists, community pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses. Some of our clients are sole traders with a single income source, others are limited companies with employees and multiple revenue streams. The common thread is that they are pharmacists or pharmacy businesses, and the accounting questions they face are specific enough that generalist advice often misses the detail. We adapt our support to your structure rather than expecting you to fit a fixed mould.
We set your bookkeeping up so each income stream is recorded separately and consistently, which makes reporting clearer and reduces the chance of something being misclassified. NHS payments, private service fees, retail sales and any other income are tracked in a way that reflects how your business actually earns money, and we reconcile the figures as part of your regular record keeping. How each stream is treated for tax purposes depends on your individual circumstances and business structure, so we review your position rather than applying a blanket rule.
Many pharmacists do, particularly those who are self-employed, work as locums, earn income from multiple sources, or are partners in a pharmacy business. If all of your income is taxed through PAYE and you have no untaxed income or other complicating factors, you may not need to file — but that is not a decision to guess at. We look at your actual circumstances, confirm whether a return is required, and prepare and submit it accurately and on time if it is. Where relevant, we also plan ahead so you are not caught out by an unexpected bill.
Common examples include professional registration fees, indemnity or professional insurance, mandatory training and continuing professional development, specialist equipment, and certain travel costs between sites. The rules are not identical for everyone, and what is allowable depends on your employment status, business structure and the specific purpose of the expense, so we review your costs individually rather than assuming a standard list applies. Keeping good records throughout the year makes this far easier, and we can help you set up a simple system for capturing expenses as they arise.
Yes. Many clients start with a tax return and then move their bookkeeping across once they see the difference it makes. We can run regular bookkeeping so your records stay current, operate payroll for dispensary and support staff including the associated reporting, and manage VAT returns where your business is registered. Having these handled together means the numbers stay consistent and your year-end accounts are quicker and less stressful to produce. Everything we do is based on the records you provide, so we will also tell you plainly what we need from you and when.
It can, and it also affects how you report, what you can claim, and how you take money out of the business. Sole trader, partnership and limited company structures each come with different obligations and different planning opportunities, and the right answer depends on your profits, how you work and what you plan to do next. We review your structure as part of our work and flag when a change might be worth considering. Any decision should be made on your individual circumstances, so we talk it through with you rather than recommending a one-size-fits-all option.
Yes, and it is usually more straightforward than people expect. We ask for some basic information about your current position, contact your existing accountant for the relevant records and handover details, and make sure nothing falls through the gaps between one firm and the next. If deadlines are approaching, we can prioritise whatever needs filing first so you are not exposed to penalties. Once you are set up with us, you get a clear picture of what happens when, along with a direct line for questions as they come up rather than waiting for the year end.
