Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses generate income in ways that general accountants often find unfamiliar, and that creates real accounting and tax pressure. Here are some of the challenges we help Pharmacist Accountants clients in Beckenham work through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
It depends on your circumstances, but most clients start with the core work: annual accounts, tax returns, bookkeeping support, payroll and guidance on expenses and record keeping. Locum and self-employed pharmacists typically need Self Assessment, income and expense tracking, and advice on what can be claimed. Pharmacy owners, partnerships and limited companies often need annual accounts, Corporation Tax computations, VAT support where relevant, payroll for staff, and management accounts. We agree the scope with you upfront so you know exactly what is covered.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and pharmacy limited companies, including businesses that combine NHS work with private services. Whether you are just starting out as a locum or running several sites, the accounting and tax needs differ, so we shape the support around your structure, income sources and plans rather than applying a one-size-fits-all package.
We record each income stream separately so the figures make sense. NHS payments, private prescriptions, retail sales and any additional services are tracked distinctly, which makes reconciliation against statements easier and gives you a clearer picture of which parts of the business are performing. It also helps when preparing accounts and tax returns, and when reviewing pricing, staffing or opening hours. Where VAT applies, the treatment of mixed income can be complex and depends on individual circumstances, so we review that carefully with you.
Many pharmacists do, particularly locums, self-employed pharmacists, partners in a pharmacy partnership, and company directors who receive dividends or other income outside PAYE. Whether you need to file, and what needs to be reported, depends on your individual circumstances, including your total income, employment arrangements and any untaxed income. We can confirm your position, prepare the return, and make sure the deadlines and payment dates are clear in advance.
Typical claims relate to costs incurred wholly and exclusively for your work, which may include professional registration and indemnity cover, specialist training and continuing professional development, professional subscriptions, uniforms, and travel between locum assignments or sites. What is allowable depends on individual circumstances, and some costs are treated differently depending on whether you are employed, self-employed or operating through a company. We review your outgoings and explain what can and cannot be claimed rather than guessing.
Yes. We can manage bookkeeping entirely, work alongside your existing software, or help you get records into a reliable routine. Payroll support covers dispensary and counter staff, part-time and relief workers, and directors, including payslips, statutory payments and year-end submissions. Keeping books tidy throughout the year reduces the rush before deadlines and gives you figures you can rely on when reviewing stock levels, staff costs and cash flow.
Switching is usually simpler than people expect. You will want to check your current engagement terms, gather your latest accounts, tax returns and bookkeeping records, and confirm whether any deadlines are approaching. We handle the handover with your previous accountant where needed and review your position so nothing is missed. Many pharmacists switch because they want clearer communication and someone who understands pharmacy income, so it is worth asking what your current accountant does for you beyond filing.
Get in touch and tell us about your work — whether you are a locum, an owner or part of a partnership — along with what you need help with and any deadlines you are working towards. We will discuss your accounting and tax requirements, explain what information we need and how the process works, and agree the scope before anything begins. From there, you receive ongoing support appropriate to your circumstances, with clear points of contact whenever questions come up.
