Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances bring together clinical work, retail trading and contracted income in a way that few other sectors do, and that combination creates some genuinely tricky accounting questions. Here are the areas Pharmacist Accountants in Battle help clients work through most often. Because tax, VAT and expense treatment depend on individual circumstances, we always look at your own position before advising.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but most clients come to us for a combination of annual accounts, Self Assessment or Corporation Tax returns, bookkeeping, payroll and ongoing tax guidance. Locum and self-employed pharmacists often want help pulling together income from several sources and reviewing allowable expenses, while pharmacy owners typically need fuller support covering staff payroll, stock and supplier records, management accounts and VAT where it applies. We set out exactly what is included, and what is not, before you commit, so you are never working from assumptions.
Our Pharmacist Accountants in Battle work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited company pharmacies, as well as pharmacy businesses with additional retail or private service income. If you are employed and simply need a tax return reviewed, that is fine too. If your situation is unusual, tell us about it and we will be honest about whether we are the right fit.
Pharmacy businesses frequently receive money from several directions in the same accounting period, and each stream needs to be recorded clearly so your accounts and tax returns reflect reality. NHS contracted income, private prescription fees, retail sales, locum payments and consultancy work may all be treated differently depending on how they arise and how your business is structured. We review your particular arrangements before advising, since the correct accounting and tax treatment always depends on individual circumstances.
Yes. We prepare Self Assessment returns for locum and self-employed pharmacists, gathering income records from multiple contracts and reviewing the expenses you have incurred during the year. We also help with the practical side — keeping records in a manageable format, understanding payments on account, and planning for the tax bill rather than being caught out by it. Because thresholds, allowances and reliefs depend on your own circumstances, we look at your position individually rather than applying a blanket rule.
Commonly claimed costs include professional registration and indemnity insurance, continuing professional development and specialist training, uniforms, specialist equipment, business mileage, and a reasonable proportion of home running costs where you genuinely work from home. There may also be allowable costs connected to stock, dispensary overheads and staff. Whether a particular expense qualifies depends on the facts and on individual circumstances, so we review what you have spent and explain what can be included and why.
We do. Bookkeeping can be handled monthly or quarterly, with records kept organised so year-end accounts are not a scramble, and we can work with digital records or help you move onto a tidier system. On payroll, we process wages for dispensers, technicians, counter staff, managers and locum cover, dealing with deductions, pension contributions and reporting obligations so deadlines are met. Payroll for pharmacy teams often involves varied hours and shift patterns, and we are used to working with that.
VAT depends on your taxable turnover and on the nature of the goods and services you supply, which can be a complicated picture where pharmacy income mixes standard-rated retail sales with other supplies. If you are approaching or have crossed the registration threshold, or you are unsure whether certain income counts towards it, we can review your position and explain the options. VAT treatment always depends on individual circumstances, so we advise on your specific activities rather than offering a general answer.
There is no single right answer. Sole trader and partnership structures are straightforward to run, while a limited company can offer different tax and liability outcomes depending on profit levels and how you intend to take money out of the business. As profits, staffing and plans change, the structure that suited you a few years ago may no longer be the most sensible one. We talk through the practical and tax implications of each option so you can decide with proper information in front of you.
Switching is usually much simpler than people expect. Once you decide to move, we contact your existing accountant for the records we need, confirm the handover of information and make sure your filing deadlines are not affected. We keep a clear timeline so nothing falls between the two firms, and we will ask you for anything we need directly rather than leaving you to chase it. Most clients find the transition is complete well before their next return is due.
