Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work brings a distinctive set of accounting pressures that a general accountant may not recognise straight away. Here are the areas we see most often, and where tailored advice tends to make the biggest difference.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our packages are built around what pharmacists and pharmacy businesses actually need. Typically that covers annual accounts, Self Assessment or Corporation Tax returns, bookkeeping and financial record keeping, and payroll for pharmacy staff. Many clients also want management accounts, tax planning and VAT support where it applies to their circumstances. Because pharmacy work varies so much between a sole trader locum and an incorporated pharmacy with employees, we agree the scope with you up front and explain exactly what is covered, with fixed and transparent pricing and no hidden fees.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy-related businesses in and around Billingham. That includes pharmacists who also earn income from consultancy, training or agency work, and owners running limited companies or partnerships. If your income or business comes from pharmacy work, the specialist knowledge we bring is relevant — from a single locum tax return through to full accounts, payroll and Corporation Tax for a busy dispensary.
This is one of the areas where general accountants often fall short. We record NHS contract income, private prescription income and over-the-counter retail sales separately so your accounts show clearly where the money comes from and how each stream is performing. That separation matters for management decisions, for lender or buyer enquiries, and for making sure tax and VAT treatment is applied correctly. How each element is treated can vary depending on your business structure and other circumstances, so we review your position before advising rather than applying a one-size-fits-all approach.
In most cases, yes — if you receive income that has not been taxed at source, such as locum fees or self-employed pharmacy income, you will normally need to report it through Self Assessment, even if you also have a salaried role elsewhere. We prepare and submit the return for you, make sure the income is recorded accurately, and review which professional expenses can be claimed. Whether a particular cost is allowable depends on individual circumstances, so we check your position and explain what we are including and why, well ahead of the filing deadline.
Common examples include professional registration and indemnity insurance, professional body subscriptions, continuing professional development and specialist equipment, along with costs directly connected to earning your income. For pharmacy owners the list extends to premises costs, stock, staff wages and other business overheads. Whether an individual expense is allowable and how much can be claimed depends on your circumstances and how the income is earned, so we review your records individually rather than relying on a generic list. Where an item is not claimable, we will tell you plainly.
Yes. We manage bookkeeping for single-site and multi-site pharmacy businesses, keeping the records current so you always have a clear picture rather than a year-end rush. On payroll, we process wages for dispensers, counter assistants, managers and locum staff, handling variable hours, overtime and Real Time Information submissions, and dealing with payslips and the associated reporting. If you are switching from an existing bookkeeper or payroll provider, we can handle the transition and get the records into a consistent, well-organised format.
VAT registration depends on your turnover and the specific nature of what you sell, and the treatment of different types of pharmacy income is not always straightforward — some supplies are treated differently from others. We review your position, explain whether registration is required or advisable, and manage VAT returns and record keeping where it applies. Because VAT treatment depends on individual circumstances rather than a blanket rule, we look at your actual income streams before advising, and keep the position under review as your business changes.
Switching is straightforward and we handle most of it. You simply get in touch with us, and we contact your existing accountant for the relevant information and professional clearance on your behalf. Once we have your records, we review the current position, confirm the accounting and tax work required, and agree how we will work together going forward. You are not committed to anything until you are comfortable with the scope and the arrangement. After that, we provide ongoing support, keep an eye on deadlines, and answer questions as they come up through the year.
