Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy businesses rarely fit a standard accounting template. Income can arrive from several directions at once, costs are specific to the sector, and the tax position often depends on how the business is structured. These are the areas we see pharmacists and pharmacy owners in Bilton Rugby wrestling with most often.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our support is built around what pharmacists and pharmacy businesses actually need. That typically includes bookkeeping and financial record keeping, preparation of annual accounts, Self Assessment tax returns for locum and self-employed pharmacists, Corporation Tax or partnership returns where relevant, payroll for pharmacy staff, and ongoing tax planning through the year. VAT support can also be included where it applies to your business. Because every pharmacist's circumstances differ, we agree the scope with you at the start so you know exactly what is covered, and we explain anything that falls outside that scope rather than leaving it ambiguous.
Not at all. We work with locum pharmacists, self-employed pharmacists, community pharmacists, pharmacy managers, independent pharmacy owners, pharmacy partnerships, pharmacy contractors and pharmacists with interests in more than one pharmacy. Some clients simply need a Self Assessment return prepared accurately each year, while others need full accounting, payroll and management reporting for a busy pharmacy business. The common thread is pharmacy, which means we already understand the language and the income patterns before you start explaining them.
These are three quite different income streams, and the records need to reflect that properly. NHS income usually arrives on a predictable contractual basis, private prescription and retail income tends to be more variable, and locum fees depend on placements and days worked. We help you keep them separated clearly enough that your accounts are accurate and your tax position is correct. How each stream is treated for tax purposes depends on your individual circumstances and whether you operate as a sole trader, partnership or limited company, so we look at your specific situation rather than applying a one-size-fits-all approach.
Many pharmacists do, particularly locum pharmacists, self-employed pharmacists and those with income that is not taxed at source, as well as pharmacy owners receiving dividends or partnership profits. Others may not need to file at all, depending on their employment and income position. Whether a return is required, and what needs to go on it, depends on your individual circumstances, so it is worth checking rather than assuming. If a return is needed, we prepare it accurately, make sure allowable expenses are properly considered and ensure it is filed well before the deadline.
Commonly considered items include professional registration fees, indemnity or professional insurance, professional body subscriptions, relevant training and continuing professional development, and business travel or mileage where it is genuinely incurred for work purposes. That said, the treatment of any particular expense depends on individual circumstances — what it was for, how it relates to your income and how the business is structured. We review expenses in context and explain the reasoning, so your return reflects your position properly rather than relying on guesswork.
Yes. Bookkeeping and payroll are two of the areas where pharmacy businesses most often need dependable ongoing support. We can keep your records up to date throughout the year, reconcile income and costs, track stock and supplier payments, and run payroll for your pharmacy staff including part-time and relief workers, with the associated reporting handled properly. Taking this off your plate means you are not reconstructing a year of paperwork before a deadline, and it gives you a clearer view of how the business is performing month to month.
Not necessarily. Whether VAT registration is required, and how VAT applies to what you supply, depends on your turnover, the nature of your services and your individual circumstances — and some pharmacy-related supplies are treated differently from others. We can review your position, explain the considerations in plain terms and help you stay compliant if registration does apply. Because VAT rules and thresholds change and their application varies case by case, we always look at your particular situation rather than offering a general answer.
Switching is usually far less stressful than people expect. You simply get in touch, we talk through your current accounting and tax arrangements, and we handle the practical steps of taking over from your existing accountant, including requesting the relevant records and professional clearance. Once everything is in place, we confirm what we will look after, agree how often we will be in contact and set out the deadlines that matter to you. If you would like to understand how we support pharmacists and pharmacy businesses before making any decision, a straightforward initial conversation is the easiest way to start.
