Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Running a pharmacy comes with a unique set of financial pressures, and staying on top of the accounting side can feel like a job in itself. From mixed income streams to fluctuating costs, there is a lot to track. Here are some of the common challenges we help pharmacists and pharmacy businesses work through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Pharmacist Accountants in Bearsden provide specialist accounting, tax, and bookkeeping support for pharmacists and pharmacy businesses. That can include preparing Self Assessment tax returns, annual accounts, Corporation Tax returns, payroll, VAT returns where applicable, tax planning, and management accounts. We also help with day-to-day financial record keeping and offer guidance on pharmacy income, professional expenses, and business structures. The exact services depend on your circumstances, so we agree the scope with you before we start.
Our services are designed for anyone working in pharmacy, including community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, and pharmacy partnerships. We also work with pharmacists who run limited companies or have multiple income streams. Whether you are just starting out or have an established pharmacy business, we can tailor our support to your needs. If you are unsure whether we are a good fit, a quick conversation will help clarify things.
Pharmacy income often comes from several sources, such as NHS payments, private prescriptions, retail sales, and locum fees. We help you keep these separate and properly recorded so your accounts and tax returns are accurate. We also look at how your professional expenses and business costs are treated, because the accounting and tax treatment can depend on individual circumstances. Our aim is to make sure your records reflect what is really happening in your business and that you have the information you need for HMRC.
Yes. Self Assessment is a core part of what we do for locum and self-employed pharmacists. We help you gather your income details, claim allowable expenses, and file your return on time. We can also advise on payments on account and how to plan for your tax bill. Because everyone's circumstances are different, we take the time to understand your work pattern and any other income you may have before preparing your return.
Many pharmacists have professional expenses such as registration fees, indemnity insurance, training, and equipment. Whether these can be claimed, and how much, depends on your individual circumstances and HMRC rules. We review your expenses with you and make sure you are claiming what you are entitled to, while keeping appropriate records. We do not guess — if something is unclear, we look into it and explain the position to you.
Yes, we provide bookkeeping and payroll support for pharmacy businesses. This can include recording day-to-day income and expenses, reconciling bank accounts, preparing payslips, and handling Real Time Information submissions for HMRC. We can work with your existing systems or help you set up something more efficient. Payroll for pharmacies can involve part-time staff, locum employees, and varying hours, so we make sure everything is processed accurately and on time.
VAT for pharmacies can be complicated because sales may include standard-rated, zero-rated, and exempt items. Whether you need to register for VAT, and how you account for it, depends on your turnover and the mix of goods and services you provide. We can review your position, help with VAT returns if you are registered, and advise on record keeping. Because VAT treatment depends on individual circumstances, we always look at your specific situation before giving guidance.
Switching accountants or starting out is easier than many people expect. If you are already trading, we can contact your current accountant and handle the handover, including requesting any information we need. If you are new to self-employment or have just bought a pharmacy, we help you set things up correctly from the beginning, including choosing a business structure and registering with HMRC where needed. Either way, we keep the process clear and let you know what is happening at each stage.
