Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work throws up a particular set of accounting pressures, and they rarely appear one at a time. Here are some of the challenges we see most often, and where professional support tends to make a real difference.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The exact mix depends on your circumstances, but most pharmacist clients come to us for a combination of Self Assessment, annual accounts, bookkeeping and tax planning. Locum and self-employed pharmacists typically need income and expense records organised, allowable expenses reviewed and their return prepared and filed on time. Pharmacy owners and partnerships usually need more: statutory accounts, Corporation Tax or partnership returns, payroll for staff, management accounts and support with record keeping through the year. We agree the scope with you at the outset so you know what is covered, and everything is offered through fixed, transparent packages with no hidden fees.
Yes. Our Pharmacist Accountants in Beighton support the whole spectrum of pharmacy work — community pharmacists in employment, locum pharmacists, self-employed pharmacists contracting with multiple clients, pharmacy owners, independent pharmacies and pharmacy partnerships. That range matters, because the accounting questions differ considerably between someone picking up locum shifts and someone running a dispensary with staff, stock and premises costs. If your situation combines several of these, such as locum work alongside a share in a pharmacy, we can bring it all together into one coherent position.
These income streams are generally recorded separately so the picture stays clear, since NHS payments, private prescriptions and locum fees can each behave differently and may be taxed in different ways depending on how you receive them. We review your records and supporting documents, reconcile what you have been paid, and make sure the totals reported are accurate and properly supported. If you are unsure how a particular payment should be treated, it is worth raising it with us early — the correct treatment depends on your individual circumstances and on the nature of the arrangement behind the income.
Professional costs such as registration fees, indemnity insurance, professional body subscriptions and relevant training are common areas of interest for pharmacists, and many can be claimed where they relate to your work. Whether a particular cost is allowable depends on your individual circumstances, including whether you are employed, self-employed or operating through a company, and on the purpose of the expense. We will go through your outgoings with you and identify what can properly be included, keeping appropriate records to support each claim.
Yes. We can maintain your bookkeeping throughout the year so records stay accurate and up to date, which makes the year end far less stressful and gives you a clearer view of how the business is performing. On the payroll side, we handle the practicalities of paying dispensary staff, counter staff, managers and locum cover, including the associated filings and deductions. Many pharmacy owners find that combining bookkeeping, payroll and management accounts gives them a much better grip on stock costs, staffing and cash flow, and that combination can be tailored to suit the size of your operation.
VAT treatment depends on your turnover, the nature of the supplies you make and whether any exemptions or special rules apply, so there is no single answer that fits every pharmacy. Some pharmacies are not registered at all, some are registered and reclaim VAT on purchases, and others sit close to a threshold where planning ahead is important. We look at your specific situation, explain the implications in plain English and help you keep the records needed to support your returns. Because VAT rules and thresholds can change, and because individual circumstances vary, it is always worth reviewing your position periodically.
Each structure has different implications for tax, liability, administration and how profits are taken, and the right choice depends on your circumstances rather than on a general rule. A sole trader arrangement is simpler to run, a partnership suits shared ownership, and a limited company can offer different tax and profit-extraction options alongside additional filing responsibilities. If you are starting out, buying into an existing pharmacy or considering a change, we can talk through how each option would look in practice for you and highlight the points worth weighing up before you decide.
Getting started is simple: get in touch, tell us a little about your situation, and we will arrange a conversation about your accounting and tax requirements. If you already have an accountant, we can manage the handover directly, contacting them for the information we need and confirming the position with HMRC so the transition is handled properly. If you are new to self-employment or have recently taken on a pharmacy, we will guide you through what needs to be set up first. From there, you receive ongoing support with reminders ahead of deadlines and clear communication throughout the year.
