Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work creates a distinctive set of accounting pressures, and they rarely fit neatly into a standard bookkeeping template. From mixed income streams to tight stock margins, these are the issues we help pharmacists and pharmacy businesses in Bexhill manage.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but it typically covers Self Assessment tax returns, annual accounts, bookkeeping and financial record keeping, Corporation Tax returns, payroll for pharmacy staff, tax planning, management accounts and VAT support where applicable. Sole traders, partnerships and limited companies are all catered for. We confirm exactly what is included before any work starts, so you know what is being handled and there are no surprises later.
It is designed for pharmacists and pharmacy businesses, including locum pharmacists, self-employed pharmacists, community pharmacists with additional income sources, independent pharmacy owners, pharmacy partners and pharmacy businesses with multiple sites or extra private income streams. If your income or business relates to pharmacy work in any form, the accounting and tax issues tend to overlap, and our support is built around that.
If you are employed and also work locum shifts, you will usually have tax deducted through PAYE on your salary while your locum income is reported through Self Assessment. The two are added together to work out your overall tax liability, and you may need to make payments on account towards the following year. How much tax is due depends on your individual circumstances, so it is worth reviewing the figures carefully rather than assuming the PAYE deductions cover everything.
Yes. Common expenses include professional registration and indemnity cover, professional body memberships, uniforms, training and continuing professional development, specialist equipment and travel between work locations. Whether a specific cost can be claimed depends on the rules and on your individual circumstances, particularly for travel and any costs that have a mixed personal and professional use, so we review your records and identify what is likely to be allowable.
You do, and keeping them organised throughout the year makes a real difference. HMRC expects records of income received, expenses claimed, bank statements and any relevant contracts or invoices. Reconstructing a year of locum income and travel at the last minute is time-consuming and increases the risk of missing legitimate claims, so we encourage ongoing bookkeeping, either managed by you with our support or handled on your behalf.
Yes. We can run payroll for dispensary, counter and management staff, handling real time reporting to HMRC, payslips, statutory payments and pension duties where they apply. Pharmacy teams often include a mix of full-time, part-time and occasional staff, so accurate payroll records matter both for compliance and for understanding your overall staff costs.
VAT treatment in pharmacy can be complicated because different products and services fall into different categories. Some items are standard rated, while others may be exempt or zero rated, and the balance between them affects whether registration is required and how much VAT you can recover. Whether and when you need to register, and how VAT should be applied, depends on your individual circumstances, so it is worth reviewing your sales mix in detail.
It usually is. Once you decide to move, we contact your existing accountant for the relevant records, or you can provide them directly if you prefer. We then review your position, confirm what needs to be filed and when, and take over the ongoing work without you having to manage the handover yourself. If there are deadlines approaching, we prioritise those first so nothing is missed.
