Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances are rarely straightforward, and the challenges tend to build quietly in the background until a deadline forces them into the open. Our Pharmacist Accountants in Biggleswade help pharmacists get ahead of these issues rather than reacting to them, with practical support tailored to how your business is structured and how you earn.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our Pharmacist Accountants in Biggleswade offer a breadth of services that can be combined to suit you, including bookkeeping, annual accounts, Self Assessment tax returns, Corporation Tax, payroll, management accounts, tax planning and VAT support where it applies. Most pharmacists start with the essentials — keeping records in order and making sure the right returns are filed on time — and then add services as their business grows. We set out exactly what is covered in a fixed, transparent package so there are no surprises, and we will always explain which elements we think you genuinely need rather than adding services for the sake of it.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners and directors, independent pharmacies and pharmacy partnerships, among other pharmacy businesses. That includes pharmacists who are employed and run something on the side, those taking on their first locum contracts, and established owners with staff, stock and multiple income streams to manage. Because tax and accounting requirements vary so much depending on how you earn and how your business is structured, we take time at the start to understand your situation before suggesting what support makes sense for you.
These income streams behave quite differently, so we record and categorise them separately rather than lumping everything together. NHS payments, private prescription income, retail sales, consultation fees and locum earnings each have their own patterns and evidence trails, and keeping them distinct makes your accounts clearer and your tax position easier to explain. The correct treatment can depend on whether you are trading as a sole trader, a partnership or a limited company, so we look at your individual circumstances and confirm how each source should be recorded before filing anything.
Yes. Self Assessment is one of the most common areas where locum and self-employed pharmacists ask for help, particularly when income arrives from several pharmacies or agencies across the year. We help you pull together the records, work out what is taxable, identify expenses that may be allowable, and complete and submit the return on time. Because reliefs, allowances and the treatment of specific costs depend on your personal circumstances and current rules, we review your position individually rather than applying a one-size-fits-all checklist.
Many pharmacists ask about registration fees, indemnity insurance, professional memberships, specialist uniforms, continuing professional development and certain travel costs. Whether a particular expense can be claimed depends on the rules and on your individual circumstances — for example, whether you are employed or self-employed, and whether the cost was incurred wholly and exclusively for your work. We review your expenses as part of the accounts and Self Assessment process and explain our reasoning, so you understand what has been included and why rather than simply being told a number.
We do. Bookkeeping keeps your income and outgoings organised throughout the year, which makes annual accounts, tax returns and any VAT work far less stressful. On the payroll side, we can run wages for dispensary and counter staff, manage variable rotas, part-time and full-time hours, overtime and pension contributions, and produce the payslips and submissions that go with them. Many pharmacy owners find that handing over bookkeeping and payroll early on saves considerable time and reduces the risk of errors building up unnoticed.
VAT in pharmacy can be less clear-cut than in many other trades, because prescriptions, over-the-counter medicines, retail goods and professional services may be treated differently, and registration thresholds and exemptions all play a part. Whether you need to register, how mixed supplies should be handled and whether partial exemption applies will depend on your specific circumstances and the current rules. Where VAT is relevant to you, our Pharmacist Accountants in Biggleswade can support registration, returns and the record keeping behind them, and we will flag clearly where a decision needs to be based on your individual position.
Absolutely. Switching is usually far less disruptive than pharmacists expect — we handle the handover with your previous accountant, collect the information we need and make sure nothing falls through the gaps. If you are considering moving from sole trader to partnership or limited company, or reviewing whether your current structure still suits your income and plans, we can talk through the practical and tax implications before you decide. Any change of structure has consequences that depend on your individual circumstances, so we set out the options clearly and let you make an informed choice.
