Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with a particular set of pressures, from mixed income streams to stock, staffing and the constant flow of paperwork. These are the areas we see most often, and the ones where good support makes the biggest difference.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope depends on what you need, but it typically covers Self Assessment tax returns, annual accounts, bookkeeping and financial record keeping, Corporation Tax support where relevant, payroll, management accounts, tax planning and VAT support where your business requires it. For individual pharmacists and locums the focus is usually on accurate income reporting, professional expenses and planning ahead for tax bills, while pharmacy owners and partnerships tend to need the fuller business accounting package. We set out what is included before we begin, so there is no uncertainty about what you are getting and no unexpected extras appearing later.
They are built for anyone working in or running a pharmacy. That includes community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and limited companies operating in the sector. Whether you work alone and simply need a Self Assessment return handled properly, or you employ a team and need payroll, accounts and management reporting, the support is shaped around your circumstances rather than a fixed template. If you are unsure whether your situation fits, a short conversation is usually enough to establish what you need.
Pharmacy income rarely comes from one place, and it needs to be recorded and reported correctly. NHS income, private prescription income, retail sales, locum fees, employment income and partnership profits all have their own reporting requirements, and the treatment can vary depending on how your business is structured and what the income relates to. We look at each stream individually, make sure it is captured accurately in your records, and report it properly in your accounts and tax returns. Because the rules depend on individual circumstances, we will talk through your specific mix and explain how each element is being treated.
Many pharmacists do, particularly if you have locum income, self-employment income, partnership profits, rental income or untaxed income from other sources. If all of your income is taxed through PAYE and there is nothing else to report, a return may not be required, but the position depends on your individual circumstances and can change from year to year. We can review your situation, confirm whether a return is needed, and handle the preparation and filing if it is. We also look ahead so you are not surprised by a tax bill later in the year.
Common examples include professional registration fees, indemnity or professional insurance, subscriptions to professional bodies, and job-related training, along with travel and equipment costs in certain situations. What is allowable depends on the nature of the expense, whether it is wholly and exclusively for your work, and your individual circumstances, so it is not a case of a fixed list that applies to everyone. We review your outgoings with you, identify what can legitimately be claimed, and make sure the records supporting each claim are in good order.
Yes. Bookkeeping can be handled either on an ongoing basis throughout the year or as a catch-up exercise, depending on how you prefer to work. We keep income and costs recorded accurately, reconcile bank transactions, and maintain records in a way that makes year-end reporting straightforward. On payroll, we look after payslips, PAYE and pension administration for your mix of staff, whether that is counter assistants, dispensers, pharmacists or locum cover. Keeping both areas up to date means fewer last-minute scrambles and a much clearer view of how the business is performing.
VAT registration depends on your taxable turnover and the nature of your supplies, and there are different rules for different types of pharmacy activity. Some supplies may be exempt while others are standard rated, and businesses with a mix of the two can fall into partial exemption territory, which needs careful handling. Because the position depends entirely on individual circumstances, we will review what you actually supply, confirm whether registration is required, and support you with returns and record keeping if it is. Where relevant, we can also help you plan ahead for the point at which registration may become necessary.
Switching is usually far less disruptive than people expect. Once you decide to move, we contact your existing accountant to request the relevant information and records on your behalf, so you are not stuck in the middle of the process. We then review what comes across, check that filings are up to date, and agree how your bookkeeping and reporting will work going forward. To get started, simply get in touch with a little detail about your pharmacy work or business, and we will arrange an initial conversation to talk through your requirements, answer your questions and set out clearly what happens next.
