Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances tend to be more layered than they first appear, and the mix of income streams, staffing costs and stock movement can quickly make record keeping feel overwhelming. Some of the more common issues we help pharmacists and pharmacy businesses work through include:
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The service is built around the accounting and tax needs of pharmacists and pharmacy businesses, so what is included depends on your circumstances. Locum and self-employed pharmacists usually need Self Assessment tax returns prepared and filed, with income and professional expenses collated correctly. Pharmacy owners and partnerships typically need annual accounts, Corporation Tax or partnership returns, bookkeeping, payroll for staff, and management accounts. Tax planning, VAT support and financial record keeping can be included where they are relevant to you. Every package is fixed and transparent, with no hidden fees, and the scope is agreed in advance so you know what to expect.
They are suitable for community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and pharmacists with additional commercial activity such as consulting, training or online dispensing. If you earn income from pharmacy work in almost any form, the accounting treatment needs to reflect that mix, and the support is designed to handle it. If you are unsure whether your particular situation fits, a short conversation is usually enough to establish what you need.
Pharmacy income often arrives from several sources at once, which is why it pays to separate each stream clearly. NHS payments, private prescriptions, retail sales, locally commissioned services and locum fees may all need to be recorded and reported differently, particularly where VAT or contractual arrangements are involved. Getting the classification right from the start makes year-end accounts and tax returns far more accurate. Because treatment depends on your individual circumstances and the nature of each income stream, we review how your income is structured before deciding how it should be presented.
It depends on your situation. If you are employed only and tax is deducted through PAYE, you may not need to file. If you work as a locum, are self-employed, receive untaxed income such as rental or consultancy earnings, or have income from a partnership, a Self Assessment tax return is usually required. Pharmacists who combine employment with locum work often need to file in order to declare the additional income and claim relevant expenses. The right answer for you depends on your individual circumstances, and we can confirm your position once we understand your income sources.
There are several costs commonly associated with pharmacy work that may be allowable, including professional registration and indemnity cover, professional body subscriptions, training that maintains existing skills, and specialist equipment or uniforms where they are required for the role. Some costs are allowable in full, some partly, and others not at all, depending on what they are for and how they relate to your work. Because entitlement depends on individual circumstances, we review your expenses in detail rather than assuming a standard list applies to you. Keeping receipts and records throughout the year makes this far easier.
Yes. Bookkeeping can be maintained throughout the year using digital records, so your figures stay current and ready for accounts or returns. Payroll for dispensary, counter and management staff can be run on your behalf, covering payslips, pensions and the associated reporting. Where VAT applies to your pharmacy sales or services, registration and return preparation can be handled as part of the service. VAT treatment varies considerably depending on what you supply, so it is reviewed case by case. If you already keep records yourself, we can work alongside that or take it over completely.
Switching is usually far less disruptive than people expect. Once you decide to move, we ask for authority to act on your behalf and contact your existing accountant for the handover of records and any outstanding filings. We then review your previous accounts and returns to understand your position, confirm what deadlines are approaching, and set up your bookkeeping going forward. Most of the administration sits with us, so your involvement is minimal. If there is an urgent filing or payment deadline in the near future, we will flag it early so nothing is missed during the transition.
The first step is simply getting in touch by phone or through the website, sharing a little about your work and what you need help with. We then have a conversation about your accounting and tax requirements, covering your income sources, business structure, expenses, payroll, VAT position and upcoming deadlines. From there, we recommend the appropriate level of support, agree a fixed and transparent package, and set up your records so everything runs smoothly from the start. There is no obligation at the enquiry stage, and you are free to ask as many questions as you need before making a decision.
