Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy accounting comes with a particular set of pressures, and they rarely arrive one at a time. Our Pharmacist Accountants in Pudsey help you work through them in an organised way, so the numbers stay accurate and the deadlines stay under control. In every case, how income, expenses, VAT and tax are treated depends on your individual circumstances, so advice is always tailored to you.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The service is built around what you actually need. For self-employed and locum pharmacists, that typically includes Self Assessment tax returns, support with recording income and professional expenses, and guidance on tax payments through the year. For pharmacy owners, independent pharmacies and partnerships, it usually covers annual accounts, Corporation Tax, bookkeeping, payroll for your staff, management accounts, tax planning, and VAT support where it applies. Financial record keeping runs alongside all of it. Because circumstances differ, we agree the scope with you first so you know exactly what is being handled.
They are designed for pharmacists and pharmacy businesses specifically — community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners, independent pharmacies, pharmacy partnerships and other pharmacy businesses such as dispensaries. Whether you work as an employee with additional locum income or you run a pharmacy with several staff, the support is tailored to your arrangement. If you are unsure whether your situation fits, a short conversation is usually enough to establish what would help most.
Pharmacy income often arrives from several directions, and it needs to be recorded in a way that keeps your accounts accurate and your tax position clear. We help you organise NHS payments, private prescriptions, retail sales and any consultation or service fees into a structure that is easy to maintain through the year. How each income stream is treated for tax purposes depends on your individual circumstances and business structure, so we review your position and explain the approach before anything is filed.
It depends on your situation. If you are self-employed, work as a locum, or receive income that is not taxed through PAYE, a Self Assessment return is usually required. Pharmacists who are employed but also take on locum work often need to file as well. We can review your circumstances, confirm whether a return is needed, prepare it accurately and submit it before the deadline. We also help you plan for the tax due so payments do not come as a shock.
Commonly claimed items include professional registration fees, indemnity or professional insurance, continuing professional development costs, and certain travel and equipment expenses connected with your work. What is allowable depends on your individual circumstances and how the expense relates to your professional activity, so it is worth reviewing rather than assuming. We go through your outgoings with you, identify what can realistically be claimed and make sure your records support the figures in your return.
Yes. We can take on day-to-day bookkeeping so your records stay current rather than building into a year-end backlog, and we can run payroll for dispensary, counter and management staff, including the routine reporting that employing a team involves. If you already have software or a preferred way of working, we can often fit around it. The goal is to keep the admin side running quietly in the background so you are not spending your evenings on paperwork.
Whether VAT registration is required depends on your taxable turnover and the specific nature of what you supply, and the treatment of different pharmacy sales and services can vary. If registration applies, we help with keeping VAT records in order, preparing and submitting returns, and understanding what can be reclaimed. Where your position is borderline or unusual, we review it with you and explain the options. VAT treatment always depends on individual circumstances, so tailored advice matters here.
Sole trader, partnership and limited company structures each carry different tax and administrative implications, and the right choice depends on your ownership arrangements, income levels and plans for the future. We can talk through the practical differences and help you review the structure as your business develops. If you are already working with another accountant, moving across is usually straightforward — we ask for the relevant information, contact your existing accountant where needed and handle the transfer so the changeover does not disrupt your deadlines or leave gaps in your records.
