Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances rarely fit into a single tidy box, and that is where a lot of the day-to-day difficulty comes from. Common pressure points include the points below, though how each one applies to you will depend on your business structure and individual circumstances.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our support is built around the accounting and tax work pharmacists and pharmacy businesses actually need. Depending on your circumstances, that can include Self Assessment tax returns, annual accounts, Corporation Tax computations, bookkeeping and financial record keeping, payroll for your pharmacy team, management accounts, tax planning and VAT support where registration applies. You do not have to take everything at once; we discuss what fits your situation, agree the scope up front and keep the package fixed and transparent with no hidden fees.
We work with self-employed and locum pharmacists, community pharmacists with additional income sources, pharmacy owners, independent pharmacies, pharmacy partnerships, limited companies running one or several branches, and distance-selling or online pharmacy businesses. Because each of these has a different mix of income, costs and compliance requirements, we adapt how we work rather than forcing you into a single standard package. If you are unsure whether your setup fits, a short conversation is usually enough to clarify things.
Pharmacy income often arrives from several places: NHS dispensing, private prescriptions, retail sales, services and consultation fees, locum sessions or a salary as an employee. We map out where each stream comes from, how it should be recorded and how it is reported, so nothing is missed and nothing is duplicated. Where the treatment of a particular income source depends on your individual circumstances or the structure you trade through, we explain that clearly before any figures are finalised.
It depends on your circumstances. Self Assessment is generally required where you are self-employed or a partner, where you receive untaxed income such as locum fees or rental income, or where you hold a directorship or have income that is not taxed at source. Many pharmacists with a single employment and no other income do not need to file, but it is worth checking, because the rules around additional income and higher-rate earnings are not always obvious. We will confirm your position and handle the return if one is due.
Commonly claimed costs include professional registration and indemnity insurance, relevant training and continuing professional development, specialist equipment and uniform, and certain travel between work locations. What is allowable usually depends on the specific expense, why it was incurred, whether it is wholly and exclusively for your work, and whether it relates to employment or self-employment. We review your spending with you, claim what is properly due and keep clear records to support each entry.
Yes. We can manage bookkeeping throughout the year so your records stay current and your year end is straightforward, using whichever records system suits how you work. On payroll, we handle payslips, starters and leavers, changes to rotas and part-time hours, and pension duties for your pharmacy team. Taking this on usually removes the admin bottleneck during busy periods and gives you accurate figures to work from when reviewing staffing, stock and opening hours.
VAT depends on your turnover, the types of supplies you make and your individual circumstances, so it is not a one-size-fits-all answer. Once registered, the accounting, record keeping and reporting requirements are ongoing, and some pharmacy income can be treated differently from retail sales. We can review your position, advise on registration where it is relevant and manage the reporting if you are registered, keeping the process clear and organised.
Switching is usually simpler than people expect. Once you decide to move, we contact your existing accountant for the information we need, review what has already been filed and confirm anything outstanding, then set up your records with us. You do not need to explain the process to your previous adviser. If you want to start with a conversation rather than a commitment, get in touch and we will talk through your circumstances and the support that suits them.
