Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy work brings a distinctive set of accounting pressures, and understanding them is the first step towards managing them well. The points below cover the areas we see pharmacists in Porth raising most often, though how each one applies depends on your individual circumstances and business structure.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
Our service is built around the compliance and support that pharmacists and pharmacy businesses typically need. That normally includes preparing annual accounts, completing Self Assessment tax returns, dealing with Corporation Tax where you trade through a limited company, bookkeeping and financial record keeping, payroll for your staff, and VAT support where registration applies. Alongside this we provide tax planning and management accounts so you can see how the business is performing. The exact mix depends on whether you are a locum, a sole trader, a partner or a company director, so we agree the scope with you before any work starts.
We work with community pharmacists, locum pharmacists, self-employed pharmacists, pharmacy owners and independent pharmacies, as well as pharmacy partnerships and limited company pharmacy businesses. We also help pharmacists who have additional income from consulting, training, online operations or investments alongside their main work. If your income or business is connected to pharmacy in some way, it is likely we can help, and we will always tell you honestly if your needs fall outside what we do.
NHS remuneration, private prescription income and over-the-counter sales are treated and reported differently, so we make sure each stream is identified and recorded separately in your books. This makes your accounts more meaningful and helps ensure the right figures appear in the right place on your tax returns. How each element is ultimately treated depends on your individual circumstances and business structure, so we review your position and explain the approach before anything is filed.
Many pharmacists do, particularly locums, self-employed pharmacists and anyone receiving untaxed income such as rental income or partnership profits. Company directors are also usually required to file a return. Whether you need to file, and what needs to be included, depends on your total income, your employment status and how your work is structured. We can review your situation, confirm your obligations and prepare and submit the return on your behalf so deadlines are met.
Expenses that are incurred wholly and legitimately for your work are generally the starting point, which may include professional registration fees, indemnity insurance, professional training, travel between sites and certain equipment costs. Claiming is rarely a case of applying a fixed list, because eligibility depends on your individual circumstances and how the expense relates to your work. We review what you have spent, confirm what can be claimed and keep the supporting records organised.
Yes. We can take on bookkeeping so your records stay current rather than building up into a year-end backlog, and we can run payroll for dispensary and counter staff, including variable hours, holiday pay and pension contributions. You can also keep your own bookkeeping if you prefer and have us review it periodically. Either way, the aim is accurate records and a smooth year-end process, with no last-minute scrambling for information.
VAT treatment depends on your turnover and the nature of your activities, since some pharmacy income is treated differently from standard-rated sales. If you are approaching or have crossed the registration threshold, we can help you register, prepare and submit returns, and keep the records needed to support them. Because VAT rules and their application vary with individual circumstances, we look at your specific position before advising on the most suitable approach.
Switching is usually simpler than people expect. Once you decide to move, we contact your existing accountant to request the information we need, arrange access to your records and confirm what remains outstanding, such as any unfiled returns or pending deadlines. From there we agree the scope of support, put the necessary arrangements in place and take over the ongoing work. Getting started begins with a conversation about your circumstances, so you can ask questions and decide whether we are the right fit before committing to anything.
