Specialist Accountants for Pharmacies & Locum Pharmacists
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NHS and private income reconciliation, stock valuation, capital allowances on dispensing robots, and profit extraction for owners.
Self-assessment, IR35 status on agency work, mileage and expense claims, and limited company versus sole trader comparisons.
Management accounts per branch, acquisition and goodwill advice, and funding forecasts for buying a second or third pharmacy.
VAT on zero-rated and standard-rated lines, e-commerce bookkeeping and stock control for distance-selling pharmacies.
We reconcile EPS and NHS schedules against till takings, track stock movements and keep your books ready for review at any point in the year.
Dispensed NHS medicines are zero-rated while over-the-counter sales and services are standard-rated. We get the split right and reclaim what you are due.
Company or sole trader returns prepared with every allowable cost claimed, from GPhC registration and indemnity to training and fixtures.
Payroll for pharmacists, technicians, dispensers and delivery drivers, plus workplace pension auto-enrolment and statutory pay.
Status reviews on agency and locum engagements, expense claims and the most efficient trading structure for your level of income.
Pharmacy finances are rarely straightforward. Between NHS payments, private income, locum work and the everyday costs of stock and staff, keeping accurate records and staying on top of tax obligations can quickly become a burden. Here are some of the challenges Pharmacist Accountants in Rawtenstall help pharmacy clients work through.
Drug tariff, category M, EPS reconciliation and stock valuation — no explaining required.
One qualified point of contact who knows your branch, your numbers and your plans.
Xero, QuickBooks or Sage linked to your bank and till so figures are current, not six months old.
Management accounts showing dispensing margin, retail margin and profit per branch.
One agreed monthly fee with no hourly billing and no unexpected invoices.
We work with pharmacies, GP practices, dentists and clinics, so the sector is all we do.
We begin by getting to know your practice and understanding your unique needs. This step ensures we have a clear picture of your operations and your goals.
Based on our initial discussion, we create a personalised plan designed specifically for you. The aim is to keep everything organised and easy to follow. You can rest assured that your numbers are being handled with expert precision.
From there, we take care of the ongoing work and keep you updated with reports. You’ll always know what’s happening, and we’re always here to answer your questions, ensuring you have a clear picture of your financial health at all times.
Using the latest technology to offer customised financial strategies that help healthcare practices grow and thrive.
A dedicated accountant who understands pharmacy margins, stock and NHS reimbursement.
Our team is here whenever you need guidance. We offer unlimited support to ensure your financial management is always on point.
Our team has over 100 years of combined accountancy experience.
Never Miss any deadline with our automated email reminders.
We’re an ICAEW, ACCA & AAT accredited Firm.
Take a back seat and let our pharmacy accountants handle everything. Switching mid-year is simple and you never need to contact your old accountant:
Reach out to us, and we’ll discuss your needs and how we can help your healthcare practice thrive.
We’ll send over a simple letter to formalise our partnership and get everything in motion.
If you're switching, we’ll take care of contacting your previous accountants to make the transition smooth.
From there, sit back and relax. We’ll manage your accounts, taxes, and everything in between, keeping your practice running smoothly.
The scope is built around your circumstances. For self-employed and locum pharmacists, it typically covers Self Assessment tax returns, income and expense recording, allowable professional expense claims and deadline management. For pharmacy owners and partnerships, it usually includes annual accounts, partnership or Corporation Tax returns, bookkeeping, payroll, VAT support where applicable and management accounts. Many clients also want periodic tax planning and help keeping financial records organised. We agree the scope in advance so you know exactly what is being handled and when.
It is designed for pharmacists and pharmacy businesses of all shapes and sizes. That includes community pharmacists, locum pharmacists working across several contracts, self-employed pharmacists offering clinical or consultancy services, independent pharmacy owners, pharmacy partnerships and limited company pharmacy businesses. If you hold pharmacy income alongside other earnings, such as rental income, that can be factored in too. If you are unsure whether your situation fits, a short conversation will usually clarify it.
Mixed income is one of the main reasons pharmacy accounts need care. NHS contract payments, private prescription income, retail sales, locum invoices and consultancy fees each need to be recorded accurately and reported in the right place. We set up bookkeeping and record keeping that separates these streams, so your figures are clear and your returns are based on reliable information. How each stream is treated for tax purposes depends on your individual circumstances, and we will explain the position for your situation rather than applying a blanket rule.
In many cases, yes. Locum work is generally treated as self-employment, which usually means registering with HMRC and filing a Self Assessment return each year, with tax and National Insurance calculated on your profits. Because locum income often comes from several sources, good record keeping matters — mileage, travel, indemnity cover, registration fees, equipment and a proportion of home costs can all be relevant depending on your circumstances. We can confirm exactly what applies to you and make sure nothing is missed or claimed incorrectly.
Commonly claimed costs include professional indemnity insurance, GPhC registration fees, continuing professional development and training, specialist equipment, business travel and a reasonable proportion of home office costs where genuinely used for work. What is allowable depends on whether you are employed, self-employed or operating through a company, and on the specific nature of the expense. We review your costs individually so claims are accurate and defensible, and we will tell you plainly when something is unlikely to be accepted.
Yes. Payroll support covers dispensary teams, counter assistants, managers and any locums paid through the business, including PAYE calculations, payslips, Real Time Information submissions and auto-enrolment pension duties. We can handle varying hours, overtime, holiday pay and starters or leavers as they arise. If you also engage locums as self-employed contractors, we can help you understand the distinction between employment and self-employment so the arrangement is set up and documented appropriately.
It depends on your turnover and the mix of goods and services you provide. Some pharmacy supplies are exempt or zero-rated while others are standard-rated, which makes VAT more complex than in many other trades. If your taxable turnover crosses the registration threshold, registration is usually required, and voluntary registration may occasionally make sense in other situations. We can review your position, handle VAT returns where you are registered, and keep you informed as the rules change.
Switching is usually simpler than people expect. Once you decide to move, we contact your existing accountant on your behalf to request the relevant records and professional clearance, and we agree a handover date so there is no gap in compliance. We then review your previous accounts and returns to make sure everything is in order and flag anything that needs attention. Throughout, we keep you updated so you know what is happening and when the next filing deadline falls. If you are simply curious about what else is available, an initial conversation costs you nothing but time.
